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Last updated: 3 hours ago

Office Administrator

Concepts (GTA) Inc.Burlington, Ontario, Canada
Full-time

If you’re the kind of person who thrives on keeping things organized, takes pride in getting the details right, and enjoys being the go-to support across a busy office, this role could be a strong ... Show more

Administrative Assistant - 6 month contract

ServiceMaster Restore of HamiltonStoney Creek, ON, CA
CA$20.00 hourly
Full-time +1

ServiceMaster Restore of Hamilton is a franchise of the 65 year industry leader ServiceMaster Canada.We provide disaster restoration expertise and quality customer service following unfortunate eve... Show more

Office Administrator

4Sight Search Solutions Inc.Burlington, ON, ca
CA$55,000.00 yearly
Full-time
Quick Apply

Are you a master of organization with a knack for keeping things running like clockwork? We are looking for a proactive and detailed-oriented.This position will be working closely with the Presiden... Show more

ScotiaMcLeod Branch Administrator - Hamilton

ScotiabankHamilton, ON, CA
Full-time

ScotiaMcLeod, a cornerstone of Scotia Wealth Management®, is a full-service wealth management firm with a proud history dating back to 1921.Known for service excellence, trusted advice, and a colla... Show more

Investment and Administrative Assistant

Elby Professional Recruitment IncBurlington, ON, CA
CA$55,000.00 yearly
Full-time +1
Quick Apply

Our client, a Burlington-based firm is seeking a driven and detail-oriented.Investment & Administrative Assistant.If you are a proactive individual who thrives in a collaborative, family-like e... Show more

 • New!

Billing Administrator

Canuck ExpressBurlington, Ontario, Canada
CA$22.00 hourly
Full-time
Quick Apply

CE Transportation Solutions is currently seeking a Billing Administrator for our Burlington Location.Accurate processing and pricing of customer orders.Manually gather data and input it into billin... Show more

Site Administrator

FirstService ResidentialHamilton, ON, CA
Full-time

Condominium Site Administrator (Hamilton).FirstService Residential is owned by FirstService Corporation, a proudly Canadian company and one of Canada’s great business success stories.FirstService R... Show more

Data Analyst – Data Transformation Specialist

McKeil MarineBurlington, ON, CA
Full-time

McKeil Marine is one of Canada’s leading marine service providers.Experienced and adaptive, we deliver turn-key solutions that support our customers success in a wide range of transportation and pr... Show more

Property Coordinator - Residential Co-op Housing

Precision Property ManagementHamilton, Ontario, Canada
CA$40,000.00 yearly
Full-time
Quick Apply

Working in property management is a secure, stable, challenging, and rewarding career for individuals who like to work hard, keep busy, and solve problems.The Property Coordinator plays a vital rol... Show more

Office Administrator - Temporary

BrandtStoney Creek, CA
Full-time

Brandt is currently seeking a temporary Office Administrator in our Stoney Creek Construction & Forestry location.Primary responsibilities include: general office duties, switchboard, typing an... Show more

Dental Front Desk Administrator/Receptionist

MHMIBurlington, Ontario, Canada
Full-time

Dental Patient Care Coordinator - Oak Park Dental.Are you passionate about supporting a team dedicated to providing top notch dental care, and helping patients understand their treatments? Are... Show more

Senior Full Stack Engineer

Trevor Frances RecruitmentHamilton, Ontario, .CA
Full-time
Quick Apply

Trevor Frances Recruitment is supporting a client in the search for a Senior Full Stack Developer.This role is suited for an experienced developer who brings strong technical expertise across both ... Show more

System Engineer

Johnson Service Group (Internal Careers)Burlington, ON, CA
CA$80.00 hourly
Full-time
Quick Apply

This is a critical role for JSG and will support our US and Canadian operation.The System Engineer will report to our CIO and can be in our HQ in Westmont, IL or in Burlington, ON.System Engineer O... Show more

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Technical Recruiter (Remote)

RM Staffing B.V.Hamilton, ON, CA
Remote
Full-time

Reboot Monkey is a global datacenter services provider headquartered in Haarlem, Netherlands, operating.We deliver colocation, IP transit, smart hands, remote hands, and managed datacenter services... Show more

Administrator/Reception

Randstad CanadaBurlington, Ontario, CA
CA$22.00 hourly
Temporary
Quick Apply

Do you have experience in reception, customer service, or administration? Do you have a passion for greeting clients with a professional and friendly demeanor, and seeing to their needs?.We are cur... Show more

Office Administrator

Oakridge Landscape ContractorsHamilton, Ontario, Canada
CA$22.00 hourly
Full-time
Quick Apply

Ensure that phones are answered and calls directed to proper recipient.Greet guests, clients, sales people, and staff as they enter the office with a friendly tone.Typical secretarial duties such a... Show more

HR Data Engineer

GTT, LLCBurlington, ON
CA$120.00 daily
Full-time

Hybrid 2 days per week on-site.Applicants must be authorized to work for ANY employer in Canada.We are unable to sponsor or take over sponsorship of an employment Visa at this time.Temporary, p... Show more

 • New!

Accounting Administrator

AssociaHamilton, ON, CA
CA$45,000.00 yearly
Full-time
Quick Apply

Up to $45k for the right candidate".Remote Work - Hybrid setting (combination of working from home and in the office)**.At Wilson, Blanchard Management Inc.Associa® Company, serving others is our c... Show more

Customer Service Administrator

Evertz Microsystems LimitedBurlington, ON, CA
Full-time
Quick Apply

The Customer Service Administrator serves as the first point of contact for customer inquiries, accurately logging and assigning cases within the company ticketing system while providing comprehens... Show more

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Office Administrator

Office Administrator

Concepts (GTA) Inc.Burlington, Ontario, Canada
7 days ago
Job type
  • Full-time
Job description

Office Administrator
Burlington, ON (In-Office)

If you’re the kind of person who thrives on keeping things organized, takes pride in getting the details right, and enjoys being the go-to support across a busy office, this role could be a strong fit.

Our client, S. Llewellyn & Associates Ltd., is a well-established civil engineering consulting firm specializing in municipal and land development projects. Since 2000, they have partnered with public and private sector clients to deliver projects from early planning through to construction.

They are seeking a highly organized and dependable Office Administrator to play a central role in supporting day-to-day operations and keeping project teams running efficiently.

The Opportunity

This is a highly visible, multi-functional role that sits at the core of the business. You will support invoicing, project coordination, reception, and overall office operations, while working closely with Project Managers and leadership. You will report to the Office Manager.

You’ll succeed in this role if you enjoy variety, take ownership of your work, and naturally step in to support wherever needed.

Key Responsibilities
  • Responsible for the timely, complete, and accurate full-cycle invoice management for Principals and Project Managers; primary responsibility.
  • Set up projects in the database, including tracking project status
  • Act as the first point of contact by answering calls, greeting visitors, and responding to inquiries
  • Prepare and format correspondence, reports, and documentation
  • Take meeting minutes and distribute clear, accurate summaries
  • Coordinate meetings, appointments, and conference calls
  • Provide administrative support to project teams and senior leadership
  • Manage incoming and outgoing mail, courier coordination, and deliveries
  • Maintain organized filing systems and support document archiving
  • Monitor and maintain office supplies, equipment, and inventory
  • Help ensure the office environment is professional, organized, and welcoming
  • Handle confidential information with discretion
  • Support internal events and team initiatives
What Success Looks Like
  • Invoicing is completed accurately and on time, even during high-volume periods
  • Project Managers and leadership can rely on consistent, responsive support
  • Documentation and records are organized, polished, and error-free
  • Clients, visitors, and colleagues experience a professional, friendly, and helpful interaction
  • You contribute to a well-run, positive office environment
Qualifications
  • 2+ years of experience in an administrative role, ideally within engineering consulting or construction
  • Experience managing invoicing, including WIP and billing processes
  • Familiarity with ERP systems and project tracking tools
  • Strong proficiency in Microsoft 365 (Excel, Word, Teams)
  • Highly organized with strong attention to detail
  • Strong written and verbal communication skills
  • Ability to manage multiple priorities in a fast-paced environment
  • A professional, calm, and service-oriented approach
Work Environment & Compensation
  • Monday to Friday, 8:30 AM to 5:00 PM (in-office)
  • Burlington, Ontario
  • Competitive hourly compensation (37.5 hours per week)
  • Benefits after 3 months
  • RSP matching after 6 months
  • Discretionary bonus program
About the Opportunity

S. Llewellyn & Associates Ltd. offers a professional, team-oriented environment where administrative support plays a critical role in the success of the business. This is an opportunity to join a respected firm and contribute meaningfully across multiple functions.