Operations coordinator Jobs in Vancouver, BC

About Us:

Entertainment Partners is a global organization that has been a trusted production partner to the entertainment industry for over 45 years, helping clients create and produce great shows, choose the best production location, forecast, manage and track expenses, and pay crew and talent. As a global leader in entertainment payroll, production finance and production management solutions, EP delivers integrated, digital solutions to support every phase of production. EP brings together background casting and digital production technology with the Casting Portal, the leading SaaS-based platform that has transformed the way background actors are found, hired, managed and paid, and the iconic and legendary Central Casting.

Entertainment Partners Canada is the lead provider of financial services to the entertainment industry in Canada. We provide financial services to the Motion Picture, Television and Commercial industries along with production management and accounting software services. Entertainment Partners Canada prides itself on being the best in class from a product/services perspective but we are equally proud to have been Great Places to Work certified since 2017, providing an encouraging, accepting, and interesting work experience for all of our valued employees.

Job Summary:
Under the direction of the Director of Tax Compliance, the Remittance Coordinator works as part of a team responsible for the implementation and maintenance of payroll and stakeholder accounts for our clients.

Key Duties and Responsibilities:

• Handle all stakeholder/paying agent inquiries and consult with the Director of Tax Compliance when necessary.
• Responsible for opening, maintaining and closing of paying agent stakeholder accounts (WCB, EHT, CSST, HAPSET, throughout the Production Company lifecycle.
• Responsible for addressing and resolving stakeholder communication (mail, email, etc)
• Posting of all Union and stakeholder (WCB, EHT, etc) remittances.
• Remains up to date in stakeholder/paying agent legislation and guidelines (Service Canada, Ministry of Finance, Workers Compensation)
• Maintain knowledge of union contracts in the film industry.
• In conjunction with the Payroll Account Coordinator(s), responsible for the resolution/completion of remit-related payroll account issues reflected in weekend exception emails.
• Responsible for maintaining and updating Union membership and RRSP lists.
• Knowledge of internal system processes regarding Employer of Record and stakeholder/Paying Agent Accounts, including WCB, EHT and Accident on Set (AoS).
• Involved in all Employer of Record and stakeholder/Paying Agent client accounts including, but not limited to, Union, RRSP, WCB, Child Trust and Garnishee. Duties include administration and remittance processing, resolving issues with stakeholders, and maintaining supporting documentation, processing refund requests and overall account maintenance.
• Processing of recovery refunds to ensure the Recoveries GL is reconciled in a timely manner.
• In conjunction with the Finance Department, ensure timely liquidation and reconciliation of accounts payable and aged payables accounts.
• In conjunction with Director of Tax Compliance, provide support of override pinning/approval.
• Assist in the completion of year end reporting for all WCB and Health/Payroll Tax accounts.
• Provide support to other members of the payroll team and/or assists with additional tasks provided by the Director of Tax Compliance when necessary.

Required Skills and Qualifications:

• 1-2 years’ experience in a remittance coordinator role
• Understanding of Workers Compensation & Employer Health Tax reporting/remittances, Garnishee orders and union fringes/remittances (film industry desired, but not required).
• Basic computer skills including MS Word, Excel, and Outlook.
• Basic knowledge of accounting
• Ability to work effectively in a fast-paced, deadline-oriented environment.
• Ability to work within a team environment.
• Excellent interpersonal, organizational and communication skills.

Why Work with EP:

• RRSP Matching
• Hybrid work environment
• Casual dress code
• Employee snack program
• Wellness Wallet (HealthCare Spending Account)
• Movie ticket reimbursement
• Employee Assistance Program (EAP)
• Work lunches and social events
• Extended health and dental benefits
• Paid time off (Vacation, sick, volunteer and personal days and additional holiday time)
• Tuition reimbursement program
• Commitment to employee growth and development
• Discretionary bonus

Working conditions

• Conditions are normal for an office environment
• Hybrid work

Compensation

This position offers an expected compensation of $55,000–$65,000 per year, depending on skills and experience. This range reflects the anticipated salary for the successful candidate and complies with BC’s pay transparency requirements.

Commitment to Supporting Accessibility Needs

EP Canada welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. As only short-listed candidates will be contacted, we thank you in advance for your interest in EP!

Please note that only qualified candidates will be considered, and we'll only be following up directly with those selected for next steps.