Activity coordinator Jobs in Vancouver, BC

Description:

ILSC Junior Camps is seeking an experienced, qualified, and dynamic leader to take overall responsibility for the successful delivery of a residential ESL summer youth program. The selected candidate will be required to reside on campus for the full duration of the program and lead a team of + staff in ensuring the safe and successful execution of this immersive experience for international youth.

Work Schedule and Timeline
The Activity Manager role is a full-time, fixed-term position. Due to the nature of the work, your hours may vary and may be irregular.

• Full time hours on-site at Vancouver campus/UBC will begin on June , , until August , .
• Your weekly work schedule will consist of six consecutive days of work, followed by one full day off per week
• Accommodation and meals are included while the Junior Camp is in operation from June , -August ,

Job Duties:

The duties of this position include, but are not limited to:

Program set-up and closure

• Unpack and pack all program materials and resources at the beginning and end of the program and monitor usage, reporting any missing or damaged materials
• Conduct pre-program and post-program damage inventory with school/university authorities
• Ensure that the UBC rooms and facilities are set up and prepared for the staff and students’ arrival, including signage, first day transfers and staff rosters
• Schedule, coordinate, and manage all activity bookings, including excursions, transportation, and external vendors
• Obtain quotes, manage reservations, and track all bookings related to the activities program
• In collaboration with the Centre Director, support the development of program policies, procedures, and operational systems
• Monitor and manage the activities budget, ensuring accurate record keeping and reporting of all expenses

Staff

• Coordinate and lead the pre-program staff orientation with the support of the Centre Director, ensuring that all team members have a clear understanding of the Juniors summer program, their roles, and
  responsibilities, and that all staffing schedules have been clearly outlined and shared with staff.
• Conduct regular staff meetings; carry out necessary training and performance evaluations, reporting any concerns or issues to the Centre Director.
• Monitor staff working hours and periods of rest, creating staffing schedules (with the support of the Centre Director)
• In collaboration with the Centre Director schedule weekly meetings with Group Leaders (chaperones accompanying a group of students employed by travel agency)
• Assign staff to assist with student airport arrivals and departures (typically on Sundays but may occur on other days)
• Assign staff to specific activities and excursions, clearly communicating roles and supervision expectations
• Lead daily or regular activity briefings to ensure staff are prepared for all scheduled events

Students

• Welcome students on the first day, introducing the staff and explaining the academic, social and welfare responsibilities of each Juniors program staff member
• Ensure students understand school rules, disciplinary procedures, and off limit areas.
• Oversee and co-ordinate all transport arrangements and the departures of students on weekends, checking beds and facilities, collecting keys as appropriate, escorting students etc.
• Manage student and staff welfare and disciplinary issues during the program including student illness and employment issues
• Monitor student participation and attendance in the activities program
• Gather and review student feedback on activities and overall experience
• Provide additional support and engagement opportunities for students not travelling with group leaders

Activities Program

• Take overall responsibility for the planning, organization, and delivery of the Activities Program, including on-campus and off-campus activities
• Ensure activities are engaging, inclusive, age-appropriate, and aligned with program objectives
• Assign staff to activities and excursions, ensuring appropriate supervision and staff-to-student ratios
• Lead daily staff briefings to review upcoming activities and ensure smooth execution
• Promote student engagement and participation in all programmed activities
• Monitor the quality of activities and adapt the program as needed in consultation with the Centre Director
• Ensure all activities are conducted in accordance with health and safety standards

Other

• Participate in weekly meetings with the Centre Director, and National Director of Juniors.
• Take overall responsibility for disciplinary matters in consultation with the Centre Director.
• Welcome visitors to the program as required (, third party agents, colleagues from ILSC, language agencies, accrediting inspectors etc.)
• Liaise with the Centre Director, the National Director of Juniors and other departments to ensure alignment between academic and activities programming
• Maintain clear and consistent communication with vendors, partners, and internal stakeholders regarding activities and excursions

Essential Qualifications, Skills, and Attributes:

• Experience working with teenagers in a camp or residential environment
• Background in sports, art, drama, or dance, or social media
• Enthusiasm, energy, and motivational skills
  
• Strong organizational and logistical planning skills
• Experience managing events, programs, or excursions
• Ability to manage budgets and coordinate with external vendors

Desirable

• CPR / First Aid / Lifeguard certification
• Bilingualism: English

Additional Requirements of the Job:

• Criminal Record Police Check
• Medical records and immunization reports may be required