Activity coordinator Jobs in Fredericton, NB

The Opportunity

EXP is looking for an organized and motivated Project Coordinator to join our Fredericton Infrastructure team.

In this role, you will support Project Managers and technical staff in the delivery of a variety of infrastructure projects. You will help keep projects organized and on track by assisting with budgets, schedules, invoicing, document coordination, resourcing and proposals.

This is a hands-on coordination role suited to someone who enjoys working with people, numbers and technical information and who is comfortable supporting multiple priorities.

Your Responsibilities

As a Project Coordinator, you will:

• Support Project Managers with the day-to-day coordination of engineering projects.
• Maintain project budgets, schedules, task lists and action items.
• Assist with monthly invoicing and tracking project financial information.
• Help coordinate project staffing and resource requirements.
• Prepare and maintain spreadsheets and project tracking tools using Microsoft Excel.
• Assist with developing and updating project schedules using Microsoft Project.
• Coordinate meetings, prepare meeting notes and follow up on outstanding action items.
• Receive and track project correspondence, including RFIs, submittals, shop drawings and client requests.
• Help direct technical correspondence to the appropriate engineering discipline or team member for review.
• Maintain project files, document logs and other project records.
• Assist Project Managers and technical staff with the preparation of proposals and other submissions.
• Help coordinate proposal requirements, resumes, project experience, schedules, fee information and other supporting materials.

• Review documents and proposals for completeness, consistency and formatting.

What You Bring

• Education or experience in project management, business administration, engineering technology, construction management, or a related field.
• Strong organizational skills and attention to detail.
• Strong working knowledge of Microsoft Excel and MS Project.
• Experience with Microsoft Project or similar scheduling software is an asset.
• Comfort working with technical documents and engineering or construction terminology.
• Experience in an engineering, construction or consulting environment is an asset.
• Strong writing, proofreading and document preparation skills, with experience supporting proposals or competitive submissions considered an asset.
• Excellent organizational skills and the ability to coordinate multiple projects, Project Managers, priorities and deadlines simultaneously.
• Strong interpersonal and communication skills, including the confidence to follow up with team members and help keep project commitments moving forward.
• A proactive, detail-oriented approach and the judgment to recognize when an issue requires technical or Project Manager input.

Certified Associate in Project Management (CAPM) certification, other project management training, or progress toward a recognized project management designation would be considered an asset.

What EXP Can Offer

At EXP, you will work alongside experienced Project Managers, engineers, technologists and other professionals on a variety of infrastructure projects. You will have opportunities to learn, develop your project management skills and take on additional responsibility as your experience grows.

EXP offers competitive compensation and benefits, flexible work arrangements, professional development opportunities, and a collaborative work environment.

If you are organized, proactive and interested in building a career in project coordination within an engineering environment, we would like to hear from you.

EXP subscribes to the Workplace Equity Program. Applications from women, members of visible minorities, Indigenous peoples and persons with disabilities are encouraged. Persons with disabilities can obtain accommodation for the selection process by contacting us at the following email address: