Office assistant Jobs in Fredericton, NB

Education

• Other trades certificate or diploma

Tasks

• Direct and control daily operations
• Evaluate daily operations
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Manage training and development strategies
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Answer electronic enquiries
• Oversee development of communication strategies
• Compile data, statistics and other information
• Oversee the preparation of reports
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Negotiate collective agreements on behalf of employers or workers
• Oversee payroll administration
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Conduct performance reviews
• Plan and estimate labour and materials
• Manage accounts payable
• Manage accounts receivable
• Prepare invoices and bank deposits
• Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents

Computer and technology knowledge

• Sage Accounting Software
• MS Excel
• MS Outlook
• MS PowerPoint
• Social Media
• Accounting software
• Human resources software

Area of specialization

• Contracts
• Financial statements
• Project management
• Facility management
• Accounting
• Payroll services

Work conditions and physical capabilities

• Tight deadlines
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Client focus
• Reliability

Experience

• 5 years or more