Office Administrator Part Time

OFFICE ADMINISTRATIVE DUTIES

• Maintain and promote company policies.
• Set up and help drive scheduling using Microsoft Outlook Calendars, including monitoring calendars and events and anticipating meeting requirements for owners, professional staff, clients and vendors.
• Create meeting agendas, meeting minutes, and action item lists.
• Respond to owners and staff needs in a timely and effective manner.
• Anticipate administrative needs and develop new tools and methods to address those needs.
• Assist in the flow of information between management, staff to facilitate monthly invoicing and payment of vendors, as necessary.

Knowledge of QuickBooks is essential.

• Coordinate IT with outside vendor support and manage company passwords for LastPass.
• Website and company LinkedIn site management. Facilitate the addition of news and content.
• Coordinate incoming and outgoing deliveries and send packages, including Federal Express Shipments, domestic & international, as needed.
• Assist with office meetings and event planning, including ordering food, set-up and clean-up of events.
• Place maintenance and service calls for office equipment.
• Maintaining archived documents, which includes transferring files to storage.’
• Track, and schedule employee training and certifications.
• Assist organization and coordination of office space and storage spaces.
• Ensure that office supplies and snacks are ordered and maintained.
• Maintain all area of the office, as needed. coordinate janitorial and waste disposal / recycling.
• Phone coverage, as needed.
• Assist staff with miscellaneous tasks, i.e. drafting proposals, letters or meeting notes, scanning and printing drawings, filing paperwork and drawings, etc.

Daifuku offers an excellent compensation package including great benefits such as excellent medical, vision, and dental insurance, paid vacation time, paid sick time, and paid holidays, Flexible Spending Programs, and more.