Adjointe administrative Offres d'emploi - Calgary, AB

As an administrative assistant, you help carry out administrative activities for your sector. You provide administrative and secretarial support to a director or manager reporting to a vice-president. You also provide administrative support to other members of your unit as needed. You help coordinate, plan and prioritize your unit’s management activities. You interact with many different stakeholders. You proactively and independently make decisions and carry out tasks in accordance with your superior’s administrative needs. The ability to communicate effectively and tailor your approach as needed is therefore essential. More specifically, you will be required to :

Carry out various secretarial activities, including writing, layout, updating, production and linguistic revision of information documents from the various sectors

Carry out various administrative tasks related to internal management (sales follow-up, dashboard, expense account follow-up, inventory and material management, performance evaluations, etc.)

Support the manager in the management and follow-up of his / her agenda, calls, emails and mail

Prepare and attend various meetings, including those of the management committee. Write up the minutes and ensure the follow-up of these meetings

Participate in the logistical organization of various events (team meetings, committees, assemblies, travel, public relations activities, etc.)

Collaborate in the preparation of the annual budget and budget monitoring during the year (analysis and justification of variances).

What we offer

Competitive salary and annual bonus

4 weeks of flexible vacation starting in the first year

Defined benefit pension plan that provides predictable, stable income throughout retirement

Group insurance including telemedicine

Reimbursement of health and wellness expenses and telework equipment

#LI-Hybrid

What you bring to the table

College diploma in business administration or in a related field

A minimum of one year of relevant experience working in office administration

Please note that other combinations of qualifications and relevant experience may be considered

Expert proficiency in MS Office (Outlook, Excel, Word, Powerpoint)

Expert proficiency of English both verbal and written, due to the nature of the duties or work tools or because the position involves interactions with English-speaking partners, members and / or clients

Action oriented, Communicates effectively, Customer Focus, Differences, Nimble learning, Plans and aligns, Situational adaptability

Trade Union (If applicable)