Office Manager / Part-Time

Adecco is currently recruiting for a Part-Time Office Manager position at a leading Canadian firm, situated in Calgary, AB.

As the Office Manager, you will be responsible for overseeing day-to-day office administration and facility management tasks.

Serving as the company's problem solver, you will adeptly handle various team needs, from coordinating travel plans to setting up workstations and even organizing large-scale events.

If you are a dynamic professional comfortable with multitasking, possess extensive experience in diverse administrative functions, and thrive on the challenges of supporting a bustling office environment, this opportunity could be an ideal match for you.

Apply now to join our team!

Location : Calgary, AB

Shifts : Monday to Friday 10 am 2 pm

Job type : Part -Time Temporary to Permanent

Duties and Responsibilities :

Administration / Finance

Implement and optimize office systems, layouts, and equipment procurement

Streamline administrative procedures to enhance efficiency

Manage office credit card usage in accordance with policy

Coordinate purchasing processes and ensure compliance with policies

Communicate with suppliers and manage invoicing and payment processes

Handle staff reimbursements and maintain accurate documentation

Travel and Events

Manage relationships with travel and insurance providers

Assist in planning and executing company events and functions

Coordinate travel arrangements for staff and external visitors

Ensure smooth operations for out-of-town guests and visitors

Maintain awareness of office occupancy and visitor schedules

Office Environment & Facility Management

Manage relationships with vendors, service providers, and landlord

Assist in contract and price negotiations with vendors

Coordinate maintenance of office facilities and equipment

Manage office moves or changes as needed

Ensure cleanliness and organization of office and café area

Coordinate office functions and events, including catering and logistics

Other

Partner with HR to ensure compliance with office policies and health and safety regulations

Support HR in identifying and remedying office hazards and issues

Perform miscellaneous tasks as required

Requirements and Qualifications :

Sound experience in office administration, facilities management, and supervision

Knowledge of office management responsibilities, systems, and procedures

Familiarity with office and accounting processes and systems (e.g., MYOB, Microsoft Office)

Proficiency in various computer packages and adaptability to new software

Excellent communication, negotiation, and prioritization skills

Strong attention to detail, timeliness, and multitasking abilities

Self-motivated with high energy levels and a team-focused attitude

Ability to work independently, prioritize workload, and meet deadlines

Discretion when handling confidential and sensitive information

Legal eligibility to work and reside in Canada

Don’t miss out on this Part-Time Office Manager job opportunity in Calgary, AB. Apply now and you will hear back from an Adecco Recruiter if you meet the job qualifications.