EXECUTIVE ADMINISTRATIVE ASSISTANT, GREENSHIELD ADMINISTRATION (HYBRID)

WHO WE ARE

When it comes to health, we’re always looking for waysto push for better. It’s why we were founded in the first place. In 1957, ourfounder, pharmacist William Wilkinson, witnessed a mother sacrifice her healthby forgoing her own medicine to pay for her sick daughter’s prescription.

Heknew there had to be a better way. So, he introduced North America’s firstprepaid drug plan, and GreenShield was born as a not-for-profit with a missionto support better health for all Canadians.

We aren’t just a health and benefits company. We’rethe only not-for-profit social enterprise that brings worlds of coverage andcare together, all in one place.

We’re noble challengers, purposefully building a betterway and we need the best people to help us create a more holistic approach thattakes care of the mind and body.

Our mission is to create better health for allCanadians, and we know that starts with our employees.

THEROLE IN A NUTSHELL

As Executive Administrative Assistant, you will report to and provide primary support to the Executive Vice President- Head of GreenShield Administration, as well as support the GreenShield Administration Senior Leadership Team, and other members of their respective teams.

In this crucial role, you will directly contribute to day-to-day operations and manage the administrative and organizational needs for these departments so that they function smoothly, prioritize their time more effectively and focus on meeting strategic objectives.

• Managing schedules and business travel, including booking transport and accommodations.
• Preparing expense reports and managing and reconciling invoices for external spend and other costs.
• Coordinating and organizing meetings with internal and external stakeholders, including preparing agendas, booking meeting rooms or virtual meetings, and making sure the necessary equipment and items are provided.
• Developing and cultivating collaborative relationships throughout GreenShield including with peers, members of the GreenShield senior leadership team, the directors of various boards and external stakeholders.
• Developing effective systems and processes to assure efficient delivery of information and record-keeping.
• Handling highly confidential and sensitive documents and other matters, ensuring strict adherence to confidentiality protocols.
• Assisting in the preparation of confidential correspondence, documents, and presentations including format and content review.
• Other responsibilities and projects as may be required.

WHO WE'RE LOOKING FOR

• Minimum of 5-7 years of experience working with Senior Executives.
• Post-secondary school degree or diploma.
• Excellent organizational and time management skills with the ability to meet deadlines and manage a variety of requirements and priorities concurrently.
• Excellent communication skills (verbal and written), with keen attention to detail.
• Proficient in using office productivity software (, Microsoft Office suite, PowerPoint)
• Proactive, diplomatic, and confident with the ability to develop, foster and maintain relationships with a wide variety of stakeholders including members of senior leadership team, executive committee and directors of various boards.
• Analytical and critical thinking capabilities.
• Ability to work independently and a strong team player.
• Ability to be discrete and maintain confidentiality and privacy requirements.
• Sound judgment and problem solving skills.
• A high level of initiative, attention to detail and accuracy.
• The ability to travel on occasion if needed.
• Bilingualism (English and French) would be an asset.

Applications will be received until 7 EST, July 23rd, 2024.

THE CULTURE

We believe a career should be meaningful. Not just ameans to earn a living. Our culture is one where everyone's voice is heard andvalued.

Because that’s what it takesto create better health for all. We dare to challenge the status quo. And we’redriven by people who have challenged theirs.

We believe that yourworkplace should empower you to be the best version of yourself. That’s why we provide aplace where you can be inspired, challenged, and rewarded.

Where your growth means our growth.

Where your voice is heard and valued.

Where your work has purpose. And purpose matters.

We believe our people arecritical to our overall success. Inclusivity makes us a stronger, smarter andmore informed organization.

Being intentionally inclusive of diversebackgrounds, perspectives and experiences will enhance our company culture topositively impact how we support our communities.

A career at GreenShield isn’t just about personalachievements, it's about making a difference together.

Here’s to Better Health for All!

AFEW MORE DETAILS

Proficiency in English is requiredfor this position. As part of this role, you will be required to communicatewith colleagues or customers who use English as their primary language.

By requiring English proficiency for thisposition, we aim to ensure that our employees can excel in their roles,collaborate, and communicate effectively, and contribute to the success of ourorganization.

GS supports diversity, equity andinclusion in our teams and communities, and we value the unique contributionsmade by all.

Even if your experience doesn’t align perfectly to everyrequirement, we invite you to apply. We encourage applications fromall candidates and will accommodate needs under human rights legislationthroughout all stages of the recruitment and selection process.

Please let usknow of any accommodation through . Information received relating toaccommodation will be addressed confidentially.

Providing this information givesGS consent to use your personal information to assess your suitability forspecific positions, future opportunities or for your personnel file.

Yourrésumé will be held in strict confidence and will be viewed only by theOrganization. Information may be stored outside of Canada and could be used foraggregate statistical purposes (which uses no personal identification).