Senior Administrative Coordinator

The House of Commons Administration delivers outstanding services to Members of Parliament and their employees in support of parliamentary democracy.

Our success is made possible by our talented and dedicated workforce. We value diversity in all its forms and recognize that everyone has valuable contributions to make and the potential for individual growth.

If you dream of joining an organization that is small enough for you to be noticed, but big enough to provide you with a meaningful career, then we want to hear from you!

Job Description

The House of Commons Office of the Chief Executive Administrator is currently looking to staff the Senior Administrative Coordinator position.

In this role, the incumbent is accountable for providing a wide range of specialized administrative, financial, logistical, technical and information management support services for the Chief Executive Administrator.

Responsibilities include the coordination of responses to enquiries / requests for information from Members’ Offices, the Speaker’s Office, the Clerk’s Office, and House Administration managers.

The person must be able to work onsite 5 days a week.

Top Reasons to Join Office of the Chief Executive Administrator

This opportunity will expose you to various clients, partners and colleagues across the organization. This key role is fast-paced, fulfilling and will allow you to develop and succeed in different fields within the organization.

• Training and development opportunities.
• 35-hour workweek
• 4 weeks’ vacation (minimum)

Qualifications

Education :

College diploma in office administration, business administration or information management, or equivalent proficiency obtained through a combination of secondary schooling, experience and training.

Experience :

• Experience in providing executive and office management services to a senior official;
• Demonstrated experience managing calendars, managing meetings and event logistics;
• Exceptional organizational skills that reflect ability to perform, adapt and prioritize multiple tasks with excellent attention to detail;
• Experience conducting research, gathering information, and using compilation techniques in order to quickly respond to requests for past precedent, briefing notes and decisions.
• Demonstrated proactive approaches to problem-solving, with strong decision-making capability;
• Experience with Microsoft Suite applications;
• Ability to maintain a high level of integrity and discretion in handling confidential information.

Asset :

An understanding of the clients, culture and vision of the House of Commons and / or a parliamentary partner.

Additional Information

We are committed to creating an inclusive workplace by providing a barrier-free recruitment and selection process. If you have an accommodation request, require material in an accessible format, or need additional support with the application process, please contact Recruitment and Selection Services at [email protected].

Each bilingual position is assigned a linguistic profile that identifies the level of second language proficiency for reading comprehension, written expression and oral interaction required.

The profile for this position is CCC. Consideration may be given to candidates with other linguistic profiles.

We invite you to save a copy of the notice of job opportunity. Once the closing date has passed, these documents will no longer be available.

Priority may be given to employees working for the House of Commons Administration.

Qualified candidates may be considered for future vacancies for this role or for other similar and / or related roles on an indeterminate and / or fixed term basis.

Learn more about us! Visit Ourcommons.ca .

To learn about our hiring process, visit Eligibility and Selection .