Junior Associate - Information Management & Library Services – 12-month student contract

Junior Associate - Information Management & Library Services 12-month student contract-0004VI

Posting Date :

Oct 23, 2024, 8 : 28 : 28 AM

Primary Location : Ontario-Ottawa

Ontario-Ottawa

Job Type : Student / Co-op

Student / Co-op

Schedule : Full-time

Full-time

Description

Junior Associate - Information Management & Library Services 12-month student contract

ExportDevelopment Canada (EDC)

EDC is Canada’s export credit agency, offering information, knowledge and innovative commercial solutions to help Canadian exporters and investors expand their international business.

We take on risk so Canadian businesses can take on the world.

When you join our team, you’ll be helping Canadian companies bring their vision, passion and innovation to the global marketplace.

Your knowledge and expertise will support more than 13,000 Canadian companies and their customers in as many as 200 markets worldwide.

You’ll work shoulder-to-shoulder with the best and brightest in an inclusive, collaborative environment that fosters professional development and success.

And you’ll know that you’re making a difference every day for companies, for Canada and for the people you work with.

Year after year, EDC has been recognized as one of Canada’s Top 100, Top Family-Friendly, Best Diversity and Greenest Employer.

Team & Job Overview

The Information Management & Library Services (IMLS) team is responsible for governing the lifecycle management of information at EDC.

The team advises EDC and provides guidance on best practices for information lifecycle management including SharePoint and M365 governance, retention and disposition of information, e-mail management, application decommissioning, information / content storage locations, content description, content integrity and information protection.

The team is also responsible for tracking and managing the information subscription budgets, renewals and new product purchases, evaluating business requirements, coordinating access to subscriptions, and updating the e-Library catalogue.

Job Summary

We are seeking a motivated and detail-oriented Student or recent graduate to join our team.The successful candidate will assist with :

• Boxing up print files
• Disposition of records
• Populating an organization-wide content type inventory
• System configuration, migration of data and testing,
• Developing training and communications
• Conversion of legacy media (e.g. film reels) to other formats
• Reviewing and actioning client requests for access to information subscriptions
• Updating user lists
• Collecting and analyzing usage data and user feedback for information subscription renewals
• Organizing training sessions delivered by suppliers for information subscriptions
• Creating curated collections to drive awareness and use of information subscriptions

This Junior Associate position provides an excellent opportunity to gain practical experience in information management and library services.

Screening Criteria

• Currently enrolled in a post-secondary Information Management / Library Science program (or recent graduate)
• Strong attention to detail and organizational skills.
• Ability to work independently and meet deadlines.
• Familiarity with SharePoint,
• Proficiency : M365, including Microsoft Word, PowerPoint and Excel
• Strong communication skills
• Can lift boxes weighing up to 40 lbs
• Is available to work onsite in EDC’s downtown Ottawa office

Assets

Bilingualism in both official languages (English and French) would be considered an asset.

What can you expect from an EDC work term? Building cross-functional networks of colleagues, identifying and following through on opportunities for improvement and innovation, learning and growing constantly through coaching and mentoring, working in a high-performing, fast-paced and flexible environment facilitated by technologies based out of our stunning downtown Ottawa headquarters.

Please note that we will be contacting candidates on a rolling basis from October to December 2024 for interviews depending on business needs.

Nov 8, 2024, 11 : 59 : 00 PMEDC is committed to employment equity and actively encourages applications from women, Aboriginal people, persons with disabilities and visible minorities.

If selected for an interview, please advise us if you require special accommodation.Candidates must meet the requisite government security screening requirements.