Description
In your role as Executive Assistant, you will provide the VP with confidential administrative support including coordination of administrative procedures, public relations activities and organization of events, and act as liaison with department heads and company executives and with other businesses and associations on behalf of the SVP and VP while exercising good judgement in a fast-paced and rapidly changing environment.
Since you will have an important part to play in organizing company events, your role also requires you to be great at strategizing, coordinating, and implementing events to promote our brand, products, and services effectively.
The EA role is a temporary position, serving as a maternity leave replacement for 12 months. Mainly virtual, this role requires occasional on-site work, as needed by the vice-president.
Responsibilities :
- Manage and follow up diligently on emails
- Manage and coordinate schedules in Google Workspace
- Plan and book business travel or corporate events
- Preparation and logistics for internal or external meetings, reserving conference rooms, ordering meals, printing documents, preparing participant lists, obtaining biographies, preparing the room, etc.
- Prepare documents and presentations
- Complete specific projects and independently take care of any necessary research, prioritization and follow-up
- Prepare budget reports and follow up on them every month
- Prepare purchase orders and track payment of invoices for materials and / or services
- Initiative, autonomy and ability to quickly adapt to a constantly changing environment
- Coordinate and manage events with a marketing twist, including planning, logistics, and execution.
- Collaborate with marketing teams to incorporate branding and promotional elements into event materials and activities.
- Oversee event communications, including pre-event promotions, invitations, on-site signage, and post-event follow-ups.
Qualifications
Requirements :
- 3-5 years’ experience in an Executive assistant role
- Excellent organizational and project management skills
- Ability to juggle different tasks and responsibilities at the same time and to work effectively in a fast-paced environment.
- Outstanding verbal and written skills in both French and English
- Interpersonal effectiveness
- Creative thinking and problem-solving abilities.
Education :
Bachelor's degree in marketing, communications, project management or related field is not required but preferred.
LI-REMOTE
Executive Assistant to VP -TELUS Business Solutions (12 months)
In your role as Executive Assistant, you will provide the VP with confidential administrative support including coordination of administrative procedures, public relations activities and organization of events, and act as liaison with department heads and company executives and with other businesses...
Executive Assistant to Vp of Finance
They are looking for an Executive Assistant to provide high-level support to VP of Finance. Title: Executive Assistant to the VP of Finance. Our client operates in the hotel and restaurant sector. Agenda management for senior executives. ...
Executive Assistant
Are you an experienced Executive Assistant looking for a rewarding position supporting top executives in New York City? We are recruiting on behalf of our client for a dedicated professional to join their team and provide exceptional support to the President and CFO. Proven experience (2+ years) as ...
Director P&C Business Partner, TELUS Health Solutions
You partner with leaders in our TELUS Health Solutions team to navigate through change, grow and develop their teams, and foster the culture that is tuned to create positive team member experiences and deliver incredible business outcomes. Partner and liaise with Centres of Excellence (CoE) to provi...
Executive Assistant to the Chief Legal Officer
Executive Assistant to the Chief Legal Officer Here is a great opportunity for an executive assistant to work in an international consulting firm! Located downtown Montreal, our client is seeking an Executive Assistant to support the Chief Legal Officer. REQUIRED SKILLS: -Diploma in secretarial...
SENIOR ANALYST, BUSINESS QUALITY REVIEW (BQR) - Temporary 12 months
The Senior Analyst, Business Quality Review will progress at the national level and report to the Assistant Vice President, Business Quality Review. It also means being at the centre of ambitious economic and financial projects to see further and to do things differently, to fuel the success of Cana...
Executive Assistant to the Senior Director of Finance/Adjoint(e) de direction auprès du Directeur principal des finances
Position Overview: The Executive Assistant to the Senior Director of Finance will provide high-level administrative support, ensuring the smooth and efficient operation of the finance department. The Executive Assistant plays a critical role in maintaining efficiency, confidentiality, and effective ...
Account Manager - TELUS Business Solutions Mid Market
Prepare professional proposals targeted to the key decision makers (usually senior managers or C-Suite) that clearly communicate TELUS’ first-in-class solutions and value proposition to the customers' business problem. Join us in providing TELUS Business Solutions to medium and large-sized organizat...
VP, Business Development - Systemized Solutions
Pursuant to a language needs assessment conducted by Scotiabank, the successful candidate will be required to be able to communicate in English in addition to French because: they will be required to work closely with other groups from head office who operate primarily in English, they will report t...
Senior Business Analyst to define and document current state and future state business and system processes for a suite of Identity & Access Management solutions for a crown corporation client
Participate in information gathering and consultation with stakeholders to define business requirements that must be met by new or enhanced IT applications and business processes. Local candidates with the ability to work on-site 2 days/week in downtown Ottawa will be heavily prioritized, however ca...