Health and Safety Administrative Assistant

Job Description

EBC thinks outside the box and deploys all its know-how to carry out major infrastructure projects : bridges, roads, highways, tunnels, marine installations.

Our ability to meet deadlines and budgets as well as our vast expertise in the field allow us to actively participate in large-scale projects such as the Samuel-De-Champlain Bridge, the Réseau Express Métropolitain (REM) and the Site C hydro-electric power station located near Fort St-John in British Columbia.

Our seasoned team of engineers, project managers and other specialists also put their energy into the construction of wind farms and to the benefit of hydroelectric projects such as dams, power stations, tunnels and dikes.

EBC is positioned as a true leader in this sector. Our range of specialized services has made our reputation in Canada.

Reporting to the Health and Safety Manager, the Administrative Assistant's main functions are to provide administrative support to the health, safety and environment team on the project.

Responsibilities include :

• Monitoring and disseminating material to Health and Safety Coordinators on the project;
• Administering the ConformIT IT platform and training new users;
• Creating, translating, and sending communications for the department;
• Receiving and sending various OHS orders to the project team (displays, inspection logs, collections, hot permits, etc.);
• Participation in improving office ergonomics;
• Participation in safety audits;
• Updating training documentation;
• Updating files in the pre-qualification platforms;
• Updating corporate OHS documents;
• Writing meeting reports;
• Managing the OHS department email box;
• Maintaining the prevention program register, and ensure it remains up to date;
• Maintaining a record of employee training, including certificates and expiration dates;
• Sourcing and scheduling training for personnel, as requested by the Health and Safety Manager;
• Other duties as assigned.

Requirements

• Post Secondary Education is Health and Safety or Business Administration, or similar;
• Experience in Health and Safety support, preferably in the construction industry;
• Minimum 3 years of relevant experience;
• Excellent command of Microsoft Office Suite;
• Bilingualism, French and English, would be considered an asset.

Skills and Attitudes Required / Competencies

• Leadership and autonomy;
• Strong organizational skills with the ability to multi-task;
• Ability to act quickly and efficiently;
• Ability to establish relationships and work within a team;
• Discretion and Professionalism;
• Excellent communication skills;
• Excellent time management skills and ability to prioritize work;
• Strong attention to detail;
• Results driven and quality oriented;
• Responsible and honest.

Benefits

• Competitive salary;
• 4 weeks of annual vacation;
• Flexible group insurance program upon entry;
• Group RRSP with employer contribution to a Deferred Profit-Sharing Plan (DPSP);
• 24-hour access to a virtual doctor (telemedicine);
• Training and development programs;
• Employee assistance program;
• Active social club and health and wellness committee;
• Diverse, innovative and stimulating environment;
• A company built on values of respect, integrity and a job well done;
• Firm recognized as one of Canada’s Best Managed Companies.

Requirements

Post Secondary Education is Health and Safety or Business Administration, or similar; Experience in Health and Safety support, preferably in the construction industry;

Minimum 3 years of relevant experience; Excellent command of Microsoft Office Suite; Bilingualism, French and English, would be considered an asset.

• Skills and Attitudes Required / Competencies Leadership and autonomy; Strong organizational skills with the ability to multi-task;
• Ability to act quickly and efficiently; Ability to establish relationships and work within a team; Discretion and Professionalism;
• Excellent communication skills; Excellent time management skills and ability to prioritize work; Strong attention to detail;

Results driven and quality oriented; Responsible and honest.