Real Estate Paralegal

Location : Sunrise, Florida

The Paralegal receives and manages Service of Process, processes legal invoices accurately and timely, facilitates business license renewals and annual trademark filings / renewals, registrations, tracks legal contracts and manages Legal Tracker as well as Co-Star.

The incumbent will also provide legal support for the Real Estate team.

Essential Duties and responsibilities

• Contract review, and facilitate execution and distribution
• Manage tenant construction allowance qualification
• Manage lease default claims as well as performance of landlord obligations
• New vendor setup
• Assist in preparation of leases
• Assist with preparation of real estate committee packages
• Manage store construction due diligence
• Coordinate special event approval with external approvals
• Assist in the negotiation of procurement contracts
• Update and maintain Legal Tracker and Co-Star property management databases
• Prepare, update and maintain lease abstracts in Co-Star
• Coordinate with intellectual property counsel to monitor and protect trademarks and trade names
• Manage intake of service of process and subpoenas
• Manage responses to property management issues, including reviewing leases to determine scope of landlord-tenant responsibilities and communicate with landlords
• Manage store licensing compliance issues license renewals and submittals
• Maintain up-to-date landlord database in Co-Star such that when properties change hands, obtain evidence of transfer and ensure proper legal docs are recorded and stored properly (Assignment and Assumption)
• Prepare estoppel certificates;
• Prepare SNDA’s
• Track sales kicks as well as renewals; gather pertinent information and manage the termination process;
• Communicate with landlords on repair issues
• Facilitate business license renewals and annual registrations
• Manage and track contracts and report relevant deadlines to appropriate departments
• Complete a broad variety of projects for Real Estate, Legal Department and Risk Management
• Manage legal communications between departments
• Insurance Certificates - responsible for requesting and logging insurance certificates from trade and non-trade vendors
• Legal files / records responsible for updating Legal files and corporate records

Competencies

• Highly organized individual able to simultaneously manage multiple projects
• Detail oriented with effective communication skills, both verbal and written
• Strong computer literacy including Microsoft Word, Outlook, Excel, PowerPoint and document management systems
• A self-starter with the ability to operate both independently and collaboratively with minimal supervision
• Exceptional character demonstrating leadership and confidentiality

Experience, Education, Certifications

• Paralegal Certificate required.
• Associate’s degree is required; bachelor’s is preferred
• 7+ years’ experience supporting senior leaders, preferably in Real Estate
• Experience in a fast-paced corporate environment and proven ability to manage multiple priorities
• Superior written and verbal communication skills, including proofreading
• Ability to flex schedule for occasional weekend or evening work
• Experience working in a retail legal department a plus

Pet Supermarket is an equal opportunity employer.