Senior Project Scheduler & Coordinator – Clinical Information Systems
- Full-time
- Quick Apply
Job Description
Job Description – Senior Project Scheduler & Coordinator – Clinical Information Systems
Client: Government of New Brunswick – Department of Health
Program: Provincial Clinical Information Solution (CIS) – SYMBIO
Location: Remote – New Brunswick
Travel: Minimum once per month to New Brunswick
Contract Duration: November 23, 2026 – November 22, 2028 (2 years)
Extension: Two optional one-year renewals
Work Schedule: Full-time, 7.5 hours per day
Position Overview
The Government of New Brunswick's Department of Health is seeking an experienced Senior Project Scheduler & Coordinator (PM2) to support its Provincial Clinical Information Solution (CIS) Program, SYMBIO.
The successful candidate will be responsible for developing, maintaining, monitoring, and coordinating integrated project schedules using Dynamic Forecast Scheduling Methodology.
This role involves working closely with project managers, clinical team leads, Business Analysts, informatics teams, executive stakeholders, and other project personnel to ensure effective schedule management, milestone tracking, resource coordination, dependency management, governance support, and timely project delivery.
The ideal candidate will have experience supporting large-scale Clinical Information Systems (CIS), healthcare transformation initiatives, or complex digital health programs.
Key Responsibilities
1. Project Scheduling & Forecast Management
Develop, maintain, and monitor integrated project schedules using Dynamic Forecast Scheduling Methodology.
Coordinate schedules across multiple project workstreams, activities, milestones, dependencies, and deliverables.
Collect and consolidate schedule inputs from project managers, workstream leads, clinical teams, and stakeholders.
Update project forecasts based on actual progress, revised estimates, approved changes, and emerging constraints.
Monitor planned versus actual milestones and identify schedule variances, delays, and delivery risks.
Assess the impact of scheduling changes on dependent activities, resources, and overall project timelines.
Identify scheduling conflicts and proactively escalate risks and constraints.
2. Project Coordination & Delivery Support
Provide day-to-day project coordination across multiple CIS workstreams.
Coordinate project meetings, prepare agendas, distribute materials, record minutes, and track action items.
Maintain project plans, SOPs, meeting minutes, decision logs, action registers, risk registers, and dependency trackers.
Monitor deliverables, assigned responsibilities, deadlines, and outstanding activities.
Coordinate communication between clinical, technical, project management, and informatics teams.
Ensure project documentation and tracking tools remain accurate and up to date.
3. Stakeholder & Workstream Coordination
Coordinate multiple stakeholder groups, concurrent workstreams, governance groups, and project committees.
Collaborate with project managers, clinical team leads, Business Analysts, executive staff, and other program stakeholders.
Facilitate communication and coordination across multidisciplinary teams.
Monitor interdependencies between workstreams and coordinate resolution of scheduling conflicts.
Ensure stakeholders are informed of schedule updates, milestone changes, risks, and outstanding deliverables.
4. Project Reporting & Documentation
Prepare monthly, quarterly, and ad hoc project status and scheduling reports.
Report on project milestones, schedule forecasts, planned versus actual progress, and projected completion dates.
Identify schedule variances, dependencies, risks, resource constraints, and delivery impacts.
Maintain project documentation, status reports, tracking tools, and standardized templates.
Ensure project information is accurately maintained in designated project management tools and shared repositories.
5. Governance & Committee Support
Support steering committees, clinical advisory groups, working groups, and other governance forums.
Coordinate governance meetings, agendas, meeting materials, and minutes.
Maintain governance decision logs, action registers, risk logs, and issue trackers.
Prepare governance reports and documentation for senior management and executive stakeholders.
Monitor committee action items and ensure timely follow-up.
6. Process Improvement & Knowledge Transfer
Support continuous improvement of project scheduling, forecasting, reporting, and coordination processes.
Recommend improvements to scheduling methodologies, templates, and tracking tools.
Share project scheduling and coordination best practices with New Brunswick program personnel.
Support knowledge transfer and promote consistent project management practices.
Requirements
Mandatory Qualifications & Experience
Candidates must demonstrate the following:
Education: Post-secondary education in Health Sciences, Health Informatics, Public Health, or a related discipline. Equivalent training and relevant experience supporting large-scale CIS or digital health programs may also be considered.
Project Scheduling & Coordination: Minimum 2 years of demonstrated experience supporting project schedule management using Dynamic Forecast Scheduling Methodology and general project coordination within a CIS program or similar clinical digital health initiative.
Integrated Scheduling: Hands-on experience developing, maintaining, and monitoring integrated project schedules, including activities, milestones, dependencies, resource availability, and schedule forecasts.
Stakeholder & Workstream Management: Minimum 2 years of experience as a Project Coordinator managing multiple stakeholder groups, concurrent workstreams, governance groups, and committees, including complex forecast scheduling for a CIS.
Project Reporting & Documentation: Experience preparing project status reports, tracking milestones and schedule variances, maintaining project documentation, and managing decision logs, action logs, risk registers, and deliverable trackers.
Availability: Must be available to commence on or around November 23, 2026, or earlier if possible.
Desirable Qualifications & Skills
1–2 years of experience applying Dynamic Forecast Scheduling Methodology in healthcare or similarly complex environments.
Experience supporting clinical or healthcare service transformation projects.
Experience coordinating steering committees, clinical advisory groups, and governance forums.
Bilingual communication skills in English and French (written and verbal).
3+ years of hands-on experience with Microsoft Office 365, including Excel, Word, PowerPoint, Visio, Outlook, and Teams.
Experience with Atlassian JIRA for tracking project actions, decisions, and access requests.
Experience with Zoom and other virtual collaboration platforms.
Formal project management or process improvement training, such as Prosci, APMP, or Lean Six Sigma.
Required Technical Skills
Dynamic Forecast Scheduling Methodology
Integrated Project Scheduling and Forecasting
Clinical Information Systems (CIS)
Healthcare IT / Digital Health Transformation
Project Coordination and Workstream Management
Milestone and Dependency Tracking
Resource Planning and Schedule Variance Management
Project Governance and Executive Reporting
Risk, Action, Decision, and Deliverable Tracking
Microsoft Office 365 (Excel, Word, PowerPoint, Visio, Outlook, Teams)
Atlassian JIRA
Zoom and Microsoft Teams
Important Submission Requirements
Candidates should be prepared to:
Provide education credentials or evidence of equivalent training and relevant experience.
Demonstrate at least 2 years of qualifying project scheduling and coordination experience.
Provide detailed project examples, including client names, project descriptions, roles, and engagement dates (Month/Year – Month/Year).
Demonstrate experience coordinating multiple workstreams, stakeholder groups, and governance committees.
Provide at least two recent professional references from clients for similar assignments.
Confirm availability for remote work and monthly travel to New Brunswick.
Participate in an interview and potentially demonstrate previous scheduling or project documentation.
Complete the required confidentiality agreement and Department of Health Privacy Training before starting.
Ideal Candidate Profile
The ideal candidate is an experienced healthcare Project Coordinator / Project Scheduler with hands-on Dynamic Forecast Scheduling Methodology experience and a strong background supporting large-scale Clinical Information Systems implementations or digital health transformation programs.
Candidates with experience in integrated project scheduling, complex workstream coordination, clinical stakeholder engagement, governance committee support, JIRA, and executive-level project reporting will be strongly preferred.
Requirements
Healthcare / CIS Experience: Experience supporting Clinical Information Systems (CIS), digital health transformation, or large-scale healthcare technology projects. Dynamic Forecast Scheduling: Minimum 2 years of experience using Dynamic Forecast Scheduling Methodology. Integrated Project Scheduling: Developing, maintaining, and monitoring integrated project schedules, milestones, dependencies, timelines, and resource availability. Project Coordination: Minimum 2 years coordinating multiple concurrent project workstreams and stakeholder groups. Schedule & Risk Management: Tracking planned vs. actual progress, schedule variances, delivery risks, dependencies, and resource constraints. Stakeholder Management: Coordinating project managers, clinical teams, Business Analysts, informatics teams, and executive stakeholders. Project Governance: Supporting steering committees, clinical advisory groups, working groups, and governance meetings. Project Documentation & Reporting: Meeting minutes, action logs, decision logs, risk registers, deliverable trackers, and project status reports. Education: Post-secondary education in Health Sciences, Health Informatics, Public Health, or related discipline (equivalent training and relevant experience may be considered)