2425-350 - Administrative Assistant (OA11) Student Services - Pictou Campus

Operational SupportAdministrative Assistant 2 (OA11)EducationPictou CampusStellarton, Nova ScotiaStudent ServicesContinuing Full-Time Position : Commencing approximately December 5, 2024Application deadline is 11 : 59 PM, November 14, 2024Competition No.

2425-350Salary range : $42,176.04 to $47,189.29 annuallyResponsibilitiesWhat you will be doing…Working in a team environment and reporting to the Manager of Student Services, you will : Provide a full range of administrative support services for the Student Services team, with an emphasis on providing superior customer service to students, staff and the public.

Provide best-in-class front-line service delivery, including support for walk-up, telephone, Teams and email inquiries.Work collaboratively with a second Administrative Assistant for Student Services to respond to enrolment-related tasks.

Both Administrative Assistants will provide supportive coverage for all administrative tasks as needed to cover alternating employee leaves.

Support the enrolment functions on the campus level by processing document requests such as enrolment verifications and transcript requests.

Provide administrative support for special events, such as Convocation; Get Started, Open House, and other campus-based events.

QualificationsQualifications and Occupational Experience : The minimum educational qualification for this position is a post-secondary certificate or diploma in Business or Office Administration combined with a minimum of two years' recent and related experience in a fast-paced office environment.

Occupational experience that includes records management, specifically in a post-secondary environment would be considered an asset.

You are familiar with and comfortable using computer applications such as the Microsoft Office Suite, specifically Outlook, Scheduling Assistant and Teams.

Prior experience with PeopleSoft would be considered an asset.You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology;

and you are committed to using technology in advancing your work.Experience supporting / providing service to students and prospective students would be considered an assetRelevant Skills and KnowledgeYou demonstrate a commitment to equity, diversity, inclusion, accessibility and anti-racismYou possess excellent interpersonal skills and are able to interact at all levels of an organizationYou are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interactionYour superb team working skills enable you to contribute positively to a team environmentYou have specific technical occupational knowledge and skill in working with databases and ExcelYou are known for your problem solving and critical thinking skillsYou are a strong communicatorYou possess excellent coordination skills specifically related to working as a team to provide front-line services.

You have proven records and information management skills and abilities specifically related to academic records)You demonstrate a strong commitment to excellence as it relates to providing customer service and to the integrity of our academic recordsYou are dedicated to life-long learning, keeping current in emerging technology, software and practicesAbout Nova Scotia Community CollegeWe value Diversity and InclusionThe College values diversity and inclusion and is committed to employment equity.

We encourage applications from all qualified candidates including Aboriginal / Indigenous Persons, Black / African Nova Scotians, members of racially visible communities, persons with disabilities, persons of a minority sexual orientation, gender identity and / or expression, and women.

Applicants from these communities wishing to self-identify may do so by completing the online questionnaire within the application.

All NSCC positions are advertised every Tuesday and Thursday. To learn more about us and our hiring process, please follow this link.

Other InformationCandidates selected for interviews will be expected to provide at least three recent, occupational references.

The successful candidate will be expected to provide official transcripts to show proof of academic achievements.NSCC is committed to the full inclusion of all applicants.

As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Nikki Berrigan, HR Generalist at nikki.

[email protected]. Our Employee Workplace Accommodation Policy can be found here.