Administration assistant Jobs in Canada

Our client is an industry-leading provider of title insurance, default solutions, and real estate-related platforms across Canada. They offer an environment built on collaboration, high energy, and professional development. If you are a legal professional looking to leverage your skills in a fast-paced, tech-forward corporate setting with an inclusive and vibrant team culture, this is the perfect place to grow.

We are seeking detail-oriented, energetic, and highly collaborative individuals to join the Operations team as Electronic Registration Officer ( Mortgage Administration Assistant) This is a back-end, production-focused role where you will prepare, review, and register real estate documents (mortgages, discharges, etc.) for different provinces—with a specific focus on Ontario (ON) portfolios.

This role is highly autonomous and requires comfort with repetitive, high-volume tasks that demand sharp investigative skills. You will work closely with a supportive, close-knit, and outgoing team while managing strict turnaround times.

6 months temporary role
Location: Oakville, Ontario - 3 days in office
Hours: Full-time, 35 - 37.5 hours per week
Compensation: $20/hour

Advantages
- Pay rate - $20/hour
- 6 months temporary role
- Vibrant Team Culture: Join a young, highly social, outgoing, and collaborative team that celebrates a supportive workforce demographic.
- Minimal Phone Time: This is a true back-end role; you will rarely be on the phone, allowing you to focus deeply on your work without traditional customer service interruptions.
- Comprehensive Training: Benefit from a structured, thorough 1-month training program to set you up for long-term success.

Responsibilities
- Document Preparation & Registration: Prepare real estate documentation, arrange document signings, and execute electronic registrations across multiple provinces.
- Provincial Portfolio Management: Manage high-volume registration pipelines specifically targeting British Columbia (using LTSA) and Ontario compliance guidelines.
- Investigation & Risk Review: Utilize strong investigative skills to identify errors, discrepancies, or potential risks in land titles documentation before submitting.
- Data & System Management: Utilize workforce tools (ActiveOps) and advanced Excel functions to tracking, logging, and actioning pipeline reports.
- Team Collaboration: Actively participate in a highly communicative team environment, balancing independent task execution with collective team goals.
- Exception Handling: Review rejected documents and coordinate with internal partners via email (or occasional phone calls for rejections) to rectify issues swiftly.


Qualifications
- Education & Background: Law Clerk or Legal Administration designation, or equivalent experience in real estate law or title insurance (backgrounds with FNF Canada or Terranet are highly valued).
- System Expertise: * Familiarity with LTSA (Land Title and Survey Authority of BC) is highly beneficial.
- Experience with Teraview (Ontario land registration) is an asset.
- Strong proficiency with the Microsoft Office Suite, specifically advanced Excel skills.
- Exposure to operational tools like ActiveOps is a plus.
- Exceptional attention to detail and sharp investigative/analytical skills.
- Comfort with high-volume, repetitive data processing and document review.
- Strong organizational skills to manage competing priorities in a fast-paced, deadline-driven pipeline.

Summary
Interested in this role? We would love to hear from you!
If you are a legal professional looking to join a high-energy, collaborative team, please reach out directly. Send your resume and a brief introduction outlining your experience with real estate registration (such as LTSA or Teraview) to gitika.arya@randstad.ca with the subject line "Application: Electronic Registration Officer".

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.