Administration assistant Jobs in Canada

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Administration assistant • canada

Last updated: 8 hours ago

*Executive Assistant – Legal Invoicing & Administration

Recrute ActionLaval, Qc

Full-time +1

Executive Assistant - Environmental, Social & Governance.A leading firm located in downtown Montreal is seeking a legal assistant to support its emerging and high-growth companies practice.This rol...Show more

Administration Analyst

CIE_101 Beneva Inc.h, boul Laurier,Quebec

Temporary

Poste temporaire : Fin du mandat prévue le 31-12-2027 .Votreexpérience et votre expertiseen.En mode projet, vous vous réaliserez dans les tâches et fonctions suivantes :.Accompagner, conseilleret i...Show more

Administration d'Office

Protrans Personnel ServicesQuebec, Quebec

Full-time

Protrans Personnel Services, est actuellement a la recherche pour une .Payer chaque semaine, les vendredis.Bilingue est un atout (Anglais et Français).Traiter la documentation dans le systeme.Entré...Show more

TECHNICIEN/NE EN ADMINISTRATION-ADMINISTRATION TECHNICIAN

Centre de santé Tulattavik de l'UngavaTÉLÉTRAVAIL-TELEWORK, QC, ca

Remote

Full-time

Les employés actuels du Réseau de la santé et services sociaux éligibles peuvent bénéficier d'un congé sans solde pour œuvrer dans un établissement nordique pouvant aller jusqu'à 60 mois.L'affichag...Show more

Administration Assistant

Grace Care CentreThornbury

Permanent

Location: Thornbury, Gloucester.Contracted Hours: 24 Hours per week.You’ll support the Home Manager with a full range of reception, administrative and basic finance activities to ensure the Home ru...Show more

Office Administration

Redrock CampsCalgary, AB, CA

Full-time

With offices in both Calgary and Grande Prairie, there are a variety of positions that may be open to applicants.Redrock office employees are organized, personable, out-going and thrive in a profes...Show more

Logistique/Administration

Alpe ConceptionVille Saint Laurent, Montréal

Full-time

Lien pour partager cette offre d'emploi.Emploi en logistique / administration à Ville St Laurent.Nous offrons la formation payée!.Horaires de jour ou de soir, on s'adapte.Show more

Administration Assistant

Briscoe Group LimitedMorningside (Support office)

Temporary

Briscoe Group is looking for an administration assistant to support our Merchandise team on a fixed-term, full‑time basis at our Morningside office.This role provides key administrative support acr...Show more

Administration Coordinator

Proline Management Ltd.Victoria, British Columbia, Canada

Full-time +2

Quick Apply

Are you the kind of person who secretly loves turning chaos into color-coded, beautifully organized systems? Do you get a weird amount of satisfaction from a perfectly streamlined process? If so, y...Show more

Program Assistant, Academic and Administration - NYU Sydney

New York UniversitySydney,, NS, AU

Full-time

The Program Assistant, Academic and Administration under the supervision of the Associate Director, provides administrative support for the Academic Administration of NYUS.The primary responsibilit...Show more

Administration Assistant

Blue Bear Solutions IncMississauga, Ontario, Canada

Full-time +1

Administrator required for temporary position.This not-for-profit organisation provides support to people from all backgrounds and prides themselves on encouraging the positive development of commu...Show more

Administration Assistant

BMOFredericton, NB, CAN

Full-time +1

Supports one or more Investment Advisors (IAs) and IA Team and staff, and branch operations with day-to-day administration and provides exceptional client service to support achievement of business...Show more

Administration Associate

BMOWindsor, ON, CAN

Full-time +1

Lease Administration Analyst

Reitmans (Canada) Ltée/LtdMontréal, Québec, Canada

Full-time +1

Detail-driven, data-savvy, and comfortable navigating complex real estate environments? This role is for you.Real Estate, Finance, and Operations.You'll transform complex lease agreements into reli...Show more

Associate, Debt administration, Loan Administration

MUFG Investor ServicesHalifax, NS, CA

Full-time

MUFG Investor Services provides asset servicing solutions to the global investment management industry.Leveraging the financial and intellectual capital of MUFG – one of the largest banks in the wo...Show more

Administration Coordinator.

Coca-Cola CanadaRichmond, BC, CA

Full-time

The Coordinator, Administration provides administrative support to the Plant Manager with support focused on production team and office management.This includes organizing meetings, reporting and o...Show more

Manager, Administration

Simon Fraser UniversityBurnaby (Hybrid), CA

Full-time +2

Administrative Professional Excluded Staff.Simon Fraser University is a leading research university, advancing an inclusive and sustainable future.Our purpose – the essence of SFU – is to create an...Show more

Administration Clerk

BC HousingPENTICTON, BC

Full-time

Reporting to the Regional Administrative Services Manager, the Administration Clerk performs a variety of administrative support duties for a regional office.He/She/They are responsible for duties ...Show more

Sale and Service Administration Assistant - Summer Student

Ontario Teachers Insurance Plan (OTIP)Quispamsis, New Brunswick, Canada

Full-time

What you'll do at Higgins Insurance, a part of Orbit Insurance Services:.Provides support to the Brokers in the Group Home & Auto and Lifestyle teams and helps respond to various inquiries and info...Show more

*Executive Assistant – Legal Invoicing & Administration

Recrute ActionLaval, Qc

30+ days ago

Job type

Full-time

Permanent

Job description

Executive Assistant - Environmental, Social & Governance

A leading firm located in downtown Montreal is seeking a legal assistant to support its emerging and high-growth companies practice. This role is set within a structured environment where workload expectations are clear, the pace is steady, and collaboration and respect are highly valued. This is a permanent, full-time position with a well-established hybrid model.

What is in it for you:

• Competitive salary of $75K–$85K.

• Permanent position, 35 hours/week, flexible schedule between 8:30 am. and 9:00 am.

• Clear workload: support 1 to 2 partners within a well-structured environment.

• Hybrid work model: 3 days in office (including Wednesday), 2 days remote.

• 3 weeks of vacation starting in the first year.

• Group insurance from day one, including dental, vision, and mental health coverage up to $3,000.

• Family coverage fully paid by the employer.

• 2% RRSP contribution (after one year).

• $750/year wellness program (equipment, Apple Watch, etc.).

• $700/year training budget + 4 in-person training days.

• Opportunity to participate in internal committees and development activities.

Responsibilities:

• Draft, revise, and format legal documents (agreements, procedures, correspondence, etc.).

• Manage calendars, calls, correspondence, and travel arrangements.

• Organize meetings, conferences, meals, meeting rooms, and logistics.

• Transcribe content from notes, dictations, and voice messages.

• Compare documents using Workshare.

• Track conference registrations and manage reimbursements.

• Handle file opening, filing, and archiving.

• Use internal tools efficiently (OnePlace, MCDM, Intranet).

What you will need to succeed:

• Diploma in Legal Secretarial Studies or equivalent training.

• 5 years of experience in a law firm or corporate legal department.

• Excellent communication skills in French and English, both spoken and written, to draft, revise, and transcribe documents and interact with clients and colleagues across Canada and internationally.

• Strong knowledge of Microsoft Office Suite (Word, Outlook, PowerPoint).

• Knowledge of Workshare, OnePlace, or similar tools (asset).

• Experience in administrative coordination and complex calendar management.

Ideal candidate:

• Highly structured, organized, and methodical individual.

• Proven ability to manage multiple priorities simultaneously in a dynamic environment.

• Ability to provide proactive and strategic daily support.

• Comfortable working in a high-standard professional environment.

• Professional maturity, sound judgment, and strong sense of responsibility.

• Autonomy, discretion, and impeccable professionalism.

Why Recruit Action?

Recruit Action (agency permit: AP-2504511) provides recruitment services through quality support and a personalized approach. As part of the screening process, some applications may be reviewed using artificial intelligence tools. Only candidates who meet the hiring criteria will be contacted.