Corporate Receptionist – Downtown

Position : Corporate Receptionist

Location : Downtown

Quantum Management Services has an immediate requirement for a Corporate Receptionist with their professional services client Downtown.

This is an excellent opportunity for a customer-focused candidate with exceptional communication, organization and interpersonal skills.

Responsibilities :

• Manage the reception area by warmly welcoming and directing visitors, efficiently handling inbound calls, and overseeing mail and courier services.
• Ensure the office environment is well-maintained and presentable at all times.
• Handle procurement tasks by ordering, receiving, and stocking various office supplies and amenities, including stationary and office equipment.
• Administer the boardroom booking system, scheduling meetings, and ensure meeting rooms are appropriately set up with the necessary technology.
• Maintain an organized inventory of technology equipment and office essentials to facilitate smooth operations.
• Assist in the onboarding of new employees, including setting up work stations, equipment and IT access.
• Manage employee recognition initiatives by tracking anniversaries and milestones, purchasing gifts, and ensuring compliance with company policies.
• Handle documentation of monthly credit card reconciliations and reimbursements for staff expenses.
• Provide ongoing administration support to upper management and the administration team.

Requirements :

• 1-2 years of previous customer service / front-of house experience, ideally in a hospitality or customer service setting.
• Post-secondary education.
• Excellent communication, organization, and interpersonal skills.
• Proficiency with MS Office Suite (Word, Excel, Outlook).
• Comfortable working onsite, Monday to Friday.

Please send your resume in Word format to Rory Colgan at rory. .

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