Receptionist

About Davies

Davies is a top-tier Canadian law firm focused on high-stakes matters. With offices in Montréal, Toronto and New York, we are consistently at the centre of the most challenging deals and cases in Canada and abroad.

A position at Davies is more than just a job. When you join the firm, you will be welcomed by a team that places as much emphasis on supporting its people as it does on serving its prestigious clients.

As such, we have created a collaborative environment where team members of all backgrounds feel appreciated and are encouraged to share their ideas while working alongside some of the brightest legal and business professionals who are eager to share their knowledge and experience.

About the Position

The Office Services department in our Toronto office is currently looking for an experienced Receptionist to join their team on a permanent, in-office basis.

We are looking for an individual who thrives in a stimulating, fast-paced environment and has a strong commitment to exceptional client service.

Primary Responsibilities

• Answer telephones and route calls appropriately
• Greet clients and escort them to boardrooms, as required
• Notify appropriate staff members of the arrival of clients / visitors
• Provide conference call-in numbers after hours
• Report concerns regarding firm premises (lighting, heating, washrooms, carpets, etc.) to Office Services or building maintenance staff
• Check reception and client rooms for tidiness and coordinate cleaning with the kitchen or Office Services, as required
• Coordinate all boardroom bookings using a booking system and liaise with the kitchen and Office Services to coordinate servery and audio-visual / set-up needs.

Provide backup support to the Boardroom Service Coordinator for audio-visual set-up, as required

• Provide backup to switchboard operators, as required
• Work hours will be from 10AM to 6PM with occasional overtime required to meet firm’s needs

Qualifications

• Minimum 2 years of relevant experience working in a professional services environment
• Excellent interpersonal and communication skills, including both verbal and written communication
• Superior client services skills including the ability to professionally greet clients with ease
• Friendly, professional and confident demeanour
• Strong organizational and time management skills and ability to handle multiple tasks efficiently
• Ability to deal with stressful or high-pressure situations effectively and thrive in a fast-paced environment
• Ability to work well independently as a self-starter and within a team environment
• A high degree of integrity, diplomacy, discretion and respect for confidentiality
• Flexibility to work past 6PM as needed
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Adobe, PowerPoint)

All reception staff are required to wear a business suit jacket while working at the reception desks during office hours.

To Apply

For more information or to submit your application, please email Robyn Hayes, HR Generalist at [email protected]

We thank all applicants for their interest; however, only those selected for further consideration will be contacted.

Davies is committed to providing a diverse, inclusive and accessible workplace for candidates and firm members with disabilities.

Please let us know of any accommodations you may require at any time during the recruitment process.