Inventory associate Jobs in Calgary, AB

About the Role

Reporting to the Associate Vice President, Commercial Operations, the Inventory & Financial Assistant (IFA) is supervised daily by the Commercial Operations Financial Coordinator (COFC), and works closely with unit managers. This role provides support across the Commercial Operations division with a primary (but not limited) focus on the Event and Theatre Service and Campus Store areas. The position performs routine financial processing, reporting duties, and contributes to accurate inventory valuation within Commercial Operations. The incumbent is responsible for the accurate data entry and/or record creation of items such as: Requests for Invoice (RFIs), Payment Requisitions, Journal Entry Transfers (JETs), Purchase Orders and Cash Remittances, including the processing of daily cash deposits. This role serves as a technical resource, assisting with routine financial tasks from the COFC and ensuring that all financial records are accurate, reconciled, and audit-ready. The IFA also supports administrative data tracking and records management. This role supports financial inventory processes, and duties include, but are not limited to: invoice processing, generation of cycle counts, full closure inventory counts when required, variance analysis, data provision for purchasing decisions, inventory adjustments, and reporting, as directed. The incumbent will ensure the accurate and timely receiving of all merchandise invoices into Enterprise Resource Planning (ERP) systems according to First-in, First-out (FIFO) accounting standards.

This is a full-time role, working 35 hours per week.

Responsibilities

Responsibility 1 (40%): Inventory Control & Valuation

• Perform invoice data entry and three-way match (PO / Item Receipt / Invoice); resolve short/over and price discrepancies with vendors.
• Schedule and own inventory cycle count cadence with IC input; reconcile cycle/closure counts and produce variance analysis.
• Process credit memos and follow up on refunds/adjustments; submit AP paperwork within payment terms.
• Authorize and document inventory adjustments; ensure FIFO costing and correct GL distributions.
• Schedule and own inventory cycle count cadence with Inventory Coordinator (IC) input.

Responsibility 2 (40%): Event and Theatre Financial Support

• Prepares and submits financial paperwork for review and processing based on event specifics. Paperwork includes items such as: Requests for Invoice Payment Requisitions Journal Entry Transfers (JETs) Purchase Orders Cash Remittance Forms
• Supports and participates in monthly reconciliations of balance sheet accounts including Ticket Liability, Deposit Revenue, ENTANDEM, and general accounts. Communicates any discrepancies to the GM-TCPA in a timely fashion. Prepares correction JETs based on the results of monthly reconciliations as required.
• Assists the area with fiscal year end preparation and execution.
• Maintains all area financial tracking paperwork and communicates with the GM-TCPA, and COFC of any discrepancies noted. Responds to requests from auditors or MRU Financial Services for additional area financial information as required.
• Maintains historical records by filing financial documents as needed, ensures files are properly labeled and organized.
• Maintains and updates vendor forms and rosters for the area.

Responsibility 3 (20%): Other Financial Support

• Execute AR/AP and JETs as requested; maintain area financial tracking and support month-end reconciliations as directed.
• Assist the COFC with response to auditor and Finance inquiries; maintain historical financial documentation, as directed.
• Reconcile ERP inventory with University GL and provide audit-ready records.
• Process and verify daily cash deposits and ensure POS-to-cash reconciliation; prepare deposits for bank pickup.
• Produce periodic inventory valuation, turnover, and variance reports for Campus Store Manager and Finance.

Qualifications

• Minimum two-year diploma in Business Administration, Accounting, or a related field (or equivalent combination of education and experience).
• Demonstrated proficiency in ERP or integrated financial/inventory systems.
• Intermediate spreadsheet skills (e.g., formulas, reconciliation tracking, data comparison).
• Strong attention to detail and numerical accuracy.
• Ability to interpret purchase orders, invoices, and vendor statements.
• Working knowledge of inventory control processes (cycle counts, receiving controls, variance investigation).
• Ability to manage confidential financial information.
• Effective written and verbal communication skills for vendor and internal correspondence.
• Ability to prioritize workload to meet recurring financial deadlines (e.g., month-end).