Document control manager Jobs in Vancouver, BC

Job Description

CIMA+’s Project Management team is at the forefront of delivering construction projects across a wide range of industries, including institutional and heritage buildings, healthcare, public transportation, energy, infrastructure, and manufacturing. We pride ourselves on creating tailored project management solutions, guiding each project from start to finish. With a collaborative, transparent approach, we deeply understand our clients' vision and provide agile, effective solutions to navigate the complexities and uniqueness of every project. Join us and immerse yourself in a dynamic, innovative, and collaborative environment where you’ll make a real impact. Together, we’ll push boundaries and go above what’s expected of us to meet the challenges of tomorrow and engineer a better world!

We are looking for a Document Control Manager to join us and contribute to the development of document management across CIMA+.

We offer a flexible hybrid work model, enabling you to work from home AND our Vancouver office.

Job Responsibilities

• Build, lead, support, and mentor the Document Control team, providing clear guidance and fostering professional growth
• Act as a trusted subjectmatter expert, ensuring smooth coordination and integration of information across all project stakeholders
• Develop, roll out, and continuously refine document control processes, procedures, and templates in close collaboration with the client, project teams, discipline leads, and IT
• Oversee the planning and implementation of document management procedures for major projects and project offices
• Advise clients based on their business needs, recommending optimal document management and/or project management platform solutions
• Play a key role in business development, actively contributing to the growth of the Document Control service within the Project Management sector
• Coordinate project assigned resources, ensuring efficient collaboration and alignment
• Ensure clear and secure communication across project teams, maintaining compliance with network security standards during information transfer and sharing
• Oversee the complete document lifecycle, including receiving, reviewing, coding, classifying, preserving, and managing all project documentation and control registers, while maintaining strong expertise in EDMS/ECM systems
• Support effective project decision-making by aligning document coding with the WBS and producing accurate, insightful project management reports

Qualifications

• Bachelor’s degree or any other relevant training related to document control
• Master’s degree and/or PMP certification, an asset
• Minimum of 10 years of experience in document control, including team management experience, in engineering and project management while driving and sustaining transformational change
• Experience in business analysis including needs assessment, recommendations, and client support in paperless environments
• Uptodate with the latest technologies in both document control and project management and ability to analyze new technologies in collaboration with IT
• Proficiency in handling data and using various software tools including collaborative platforms related to the BIM process and/or digital delivery
• Ability to provide training on the use of different software applications
• Proficiency in at least one EDMS/ECM application (e.g., SharePoint, ACC, Aconex, ProjectWise, or similar tools)
• Fluency in English, both spoken and written
• Strong interpersonal skills and team spirit, with the ability to build a network of collaborators
• Strong organizational skills, versatility, resourcefulness, and autonomy

At CIMA+, we value diversity of talent and perspective. You think you can add value, but don't meet all the job requirements? We invite you to apply, because everyone has something unique to offer. The outstanding talents that choose to join us at CIMA+ soon realize that we go all out to encourage them to grow. We look forward to hearing how you can contribute to our success.

Why choose CIMA+? Because we offer you:

• Comprehensive Group Benefits available from day one for all permanent employees working at least 20 hours per week
• Employee and Family Assistance Program
• Retirement Savings Plan (RRSP) with up to 4% employer contribution
• As an employee-owned company, an annual opportunity to purchase shares for all employees
• Flexible work schedule in a hybrid work mode
• Work/Life balance policy across Canada
• 3-5 weeks of vacation, based on years of relevant experience
• Tailored training to improve your existing skills

Additional Information

At CIMA+, we recognize the richness and diversity of each individual’s experience. Compensation for this role is therefore based on the candidate’s experience, skills, and qualifications, while maintaining internal equity. The level and associated salary may vary depending on the candidate’s profile.

CIMA+ uses an applicant tracking system that includes an automated match score feature. However, this score is not used to screen, assess, or select applicants. All hiring decisions are made through human review.

Ethics and integrity are fundamental values at CIMA+. That is why we are committed to ensuring equal access to resources and opportunities for candidates, regardless of their identity (race, ethnicity, colour, religion, gender, age, disability, sexual orientation, gender identity or expression, socio-economic status or background, etc.).​

In keeping with the principles of employment equity, we encourage all applications, including, but not limited to, those from women, Indigenous people, people with disabilities and visible minorities. We also encourage candidates to complete the self-identification form when applying for employment.​

Accommodations are available on request. Your Business Partner will process your request.

Find out about The CIMA+ advantage - CIMA+.