Document control manager Jobs in Richmond, BC

Are you looking for a challenging role where you will have the opportunity to have a huge impact on an industry leader?

Do you have outstanding relationships and a creative streak? Do you have strong attention to detail?

If so, this role may be for you!

Location: Vancouver, BC

Competitive salary

Hours: 8-4:30 M-F





Advantages
Onsite role
Opportunity to gain valuable experience in the organization
Payrate: $20/h
6 months contract (Possibility of extension)


Responsibilities
• Utilize file tracking software to initiate search, locate, and retrieve hard copy records from storage. Distribute file(s) to requestor while updating software with current location.
• Produce Management reports upon request utilizing search criteria provided by the requestor.
• Perform detailed analysis on both structured and unstructured data to determine eligibility for disposal.
• Review disposal reports against retention schedules and produce reports for Management review and approval.
• Compare disposal reports against legal hold reports and retain records, as necessary.
• Create, organize, and navigate excel spreadsheets containing an abundance of data while utilizing various formulas including Conditional Formatting, VLOOKUP etc., to review the data.
• Prepare physical files for storage following Client’s procedures. Create records in file tracking software and attach electronically to appropriate archive box in the system before sending the physical box to archive storage.
• Utilize storage vendor’s software to place orders to retrieve records from archives, run management reports, send, and return records and boxes to archives.
• Where necessary, scan documents to electronic format using established naming conventions and forward electronically to requestor. Maintain a soft copy on designated drive.
• Periodically audit, edit, and update records as necessary in file tracking software.
• Perform all tasks in a timely manner, while adhering to client policies related to sensitive and / or confidential documents and information.
• Follow communication protocols by communicating issues, concerns or weekly updates in a timely manner.
• Must assist in providing services in all service lines in addition to primary role.(Supervisor)

Qualifications
Software skills:
- Knowledgeable in Microsoft
- Basic computer functions

Years of experience: at least a year of experience
Education: HS/GED

Summary
Are you interested in the Document Services Clerk position? Please apply online at Randstad.ca

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.