Admin Jobs in Vaughan, ON

Disclosure Clerk

About the Agency

Jewish Family and Child Service (JF&CS) is a multi-service, client-centered, family service agency and a Children’s Aid Society. We are committed to supporting the healthy development of individuals, children, families, and communities through prevention, protection, counselling, education, and advocacy services, within the context of Jewish values. We foster a diverse, inclusive, and welcoming environment and encourage applicants from all backgrounds and identities to apply.

About the Role

The Disclosure Clerk is responsible for processing disclosure and access to information requests in accordance with the applicable legal and legislative framework, including the Child, Youth and Family Services Act, 2017 (“CYFSA”) and the Personal Health Information Protection Act, 2004 (“PHIPA”). The role also provides support with law clerk-related duties as required.

Key Responsibilities

• Complete access to information and disclosure requests from individuals, agencies, and legal representatives, including adoption disclosure, in accordance with the applicable policies, procedures, legislation (i.e. CYFSA, PHIPA), and timelines.
• Use redaction software as required and provide verbal and/or written summaries as directed by Legal Counsel.
• Collect required documents from requestors, such as signed consents, proof of substitute decision maker status, and identity confirmation prior to releasing the file.
• Conduct record checks on agency and provincial databases, as required.
• Communicate with staff, disclosure clients and external agencies, as required.
• Maintain and update documentation and case notes in applicable databases.
• Maintain tracking system for disclosure and access to information requests and completions.
• Perform legal clerk duties, including serving and filing court documents, preparing court forms, liaising with opposing parties, counsel and the court, and other legal clerk administrative duties as assigned.
• Perform other duties as assigned.
• What You Will Bring:
• Accredited College Diploma in Paralegal or Law Clerk or University degree in related field.
• Two (2) years’ experience in a related field working with legal disclosures.
• Experience working within Child Welfare and/or Indigenous Child-Wellbeing setting would be an asset.
• Knowledge of the privacy provisions of the CYFSA and child protection proceedings. Knowledge of privacy legislation and practice in Ontario, including PHIPA.
• Demonstrated ability to deal with sensitive information and adhere strictly to privacy and confidentiality policies and practices.
• Demonstrated superior attention to detail and sound judgement.
• Excellent written and verbal communication skills. An ability to communicate effectively with a variety of individuals (i.e. lawyers, service providers, clients, etc.).
• Thorough understanding of the importance of equity and of addressing systemic oppression.
• Proficient with technology, including Adobe and Microsoft Suite. Demonstrated experience with file management systems.

Position Type: Full-time

Reporting To: Senior Legal Counsel

Classification:

Admin Assistant III (AA-3) (Bargaining Unit)

Salary Range:

$59,000 - $72,000

Based on Experience

Location:

Central Branch

4600 Bathurst St.

Toronto, ON M2R 3V3

Posting Date: June 20, 2026

External Closing Date:

Until filled

Anticipated Start Date: July, 2026

If you are interested in applying for this position, please submit your résumé and cover letter by visiting the Career Opportunities page at https://www.jfandcs.com/jobs.

Jewish Family and Child Service is committed to the principle of equal opportunity in employment and welcomes candidates from diverse backgrounds. Accommodations during all phases of the hire process will be made wherever possible. Please advise us if any accommodations are required.

We thank all applicants for their interest; however, only those considered for an interview will be contacted.

To learn more about Jewish Family and Child Service, please visit: www.jfandcs.com | www.facebook.com/jfandcs