Admin Jobs in New Westminster, BC

Full job description

Who We Are
Vasto Builders is a fast-growing construction company based in Vancouver, specializing in design-build, general contracting, and development consulting. We partner with government and non-profit organizations to deliver high-quality, sustainable, and innovative building solutions. From multi-family housing to institutional and commercial projects, we are committed to excellence, collaboration, and community impact.

About Position
This role is ideal for someone who enjoy detail-oriented and organized working style. From greeting guests and managing facilities to assisting HR and finance functions, your work will help keep our operations running smoothly.

Key Responsibilities

• Front desk and reception: Manage incoming calls, correspondence, and courier deliveries, maintaining an organized reception area at all times.
• Inventory: Maintain inventory of office equipment and supplies; monitor stock levels and restock proactively.
• Help with scheduling, coordinating meetings, and handling basic reception tasks.
• Keep files, records, and financial documents well organized, both digitally and in hard copy.
• Assist with purchasing and communicate with vendors for office supplies.
• IT admin: Onboard new hires (email/access), manage software subscriptions, and track company hardware assets.
• Assist with accounts payable and accounts receivable, including processing vendor invoices, subcontractor invoices, and customer billings.
• Review invoices, receipts, purchase orders, and supporting documents to ensure accuracy and proper coding to the correct project or cost category.
• Maintain organized accounting records for construction projects, including contracts, change orders, invoices, payment certificates, and backup documents.
• Prepare and process payments to vendors, subcontractors, and suppliers in accordance with company procedures and approval requirements.
• Assist with bank reconciliations, credit card reconciliations, and monthly accounting close procedures.
• Support payroll, timesheet review, expense reimbursement, GST/PST filing, and other administrative accounting tasks as needed.
• Event coordination: Organize company events, meetings, and team-building activities, including venue booking, agenda planning, and logistics management.

Qualifications

• Degree or diploma in Business Administration, Finance/Accounting, or a related field.
• 1–3 years of experience in office administration, executive support, or a similar role.
• Advanced Excel skills are required。
• Hold a valid driver license and own a reliable vehicle.
• Strong attention to detail.
• Excellent organizational skills with the ability to handle multiple priorities.
• Strong written and verbal communication skills.
• Interest in the building construction field is a plus, but not required.

Job Types: Full-time, Permanent

Pay: $43,$48, per year

Experience:

• Accounting: 1 year (preferred)
• Office Administration: 1 year (preferred)

Language:

• Mandarin (preferred)

Licence/Certification:

• Driving Licence (preferred)

Work Location: In person