Admin Jobs in Coquitlam, BC

The Shop Manager will supervise and facilitate the daily operations of the applicable Shop according to set goals and business objectives. This role is also responsible for all shop activities including overseeing all Crane, Snow and Ice/Municipal and Hook-lift Installations, in-shop fabrication and welding, Install Parts Department and driving department revenue, managing customer and vendor relations and related technician performance.

Objectives

• Manage all Shop activities in order to achieve specific goals and targets
• Serve company customers and clients to the highest standards in order to increase brand equity and reputation
• Grow and develop the Shop into a future profit center with a strong emphasis on productivity, efficiency, and quality control
• Coach, mentor and maintain skill set/training levels of Shop team to be able to build and support a wide array of projects.
• Foster a positive work environment
• Model and champion company Core Values and Core Traits

Major areas of accountability
Operations
• Act as liaison between the Shop, Sales and Parts Departments and Leadership/HR Team.
• Supervise and facilitate the daily operations of the Department.
• Ensure Shop conditions are consistently upheld to established standards.
• Ensure company policies are consistently adhered to and upheld by all staff members.
• Ensure that all health, safety and security regulations are adhered to and required standards are met.
• Discuss and understand current and upcoming projects in the shop by means of frequent and consistent discussions with the Foreman/Leadhands/Parts and Sales Departments.
• Identify current and future customer needs by establishing rapport with customers and other departments to understand installation requirements.
• Protect employees and customers by providing a safe and clean work environment
• Ensure a working knowledge of all company departments to gain perspective, including marketing, sales, customer service, purchasing, and human resources.
• Manage Shop parts staff and ensure all procedures are followed.
• Oversee all Shop Parts Inventory and assist Sales Admin in managing the storage of all Capital Equipment on premise.
• Continual assessment of shop workflow and implementation of best practices.
• Maintain shop schedule and ensure timelines are met.
• Ensure adequate parts inventory on hand to accommodate build schedules.

Shop Administration
• Handle customer issues as they arise, escalating to the appropriate individual as deemed necessary.
• Ensure a prompt, efficient, and timely flow of paperwork from the Shop to head office including timecard and payroll information.
• Assist in the management of building security, such as the assignment of keys and alarm codes for approved personnel in the shop.
• Negotiate contracts and service level agreements for third party suppliers and/or service providers in conjunction with head office.
• Manage janitorial, cleaning, repair, and maintenance service provider contracts and service level agreements.
• Ensure the Shop is meeting all company safety and WHIMS polices. This role needs to champion this cause.

Employee Relations
• Work with head office management and Human Resources in interviewing, hiring and training of new employees.
• Delegate and manage tasks assigned to shop personnel.
• Perform regular performance reviews as per company policy.
• Provide direction, guidance and instruction to all shop employees as required
• Assist in creating weekly staffing schedules; ensuring staffing levels adequately meet business needs.
• Ensure that all staff comply with Company policies, procedures and ethical standards.
• Develop and maintain contracts and relationships with major accounts, vendors and other business partners.
• Develop and build relationships with new clients and develop additional contacts within existing accounts to meet service quotas, increase revenue and continuously grow the business.
• Provide technical assistance to clients as required.
• Ensure the company maintains a high profile and professional image through active participation in the industry.
• Remain current with the industry and related equipment.
• Maintain a professional appearance, courteous demeanour and positive attitude.

Communications
• Conduct regular meetings with Shop personnel to ensure thorough and effective communications with all employees.
• Maintain regular communication with members of the Leadership/Head Office Management Team.

Budget and Reporting
• Develop revenue forecasts and weekly and/or monthly status reports.
• Assist in annual budget planning; monitor expenditures throughout the fiscal year.
• Achieve budgeted top-line revenue and bottom-line profit expectations.
• Other duties may be assigned as necessary.