Activity assistant • hamilton on
Our client is seeking a detail-oriented Administrative Assistant with strong organizational and communication skills, experienced in managing client documentation, prioritizing correspondence, and ... Show more
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Our client is seeking a detail-oriented Administrative Assistant with strong organizational and communication skills, experienced in managing client documentation, prioritizing correspondence, and supporting fast-paced office operations. Adept at delivering exceptional client service while maintaining accuracy and efficiency.
What is in it for you?
– Inclusive benefits package.
– Company matching Group RRSP.
– Vacation time increase with years of service.
– Unique team-focused culture.
– Birthday and anniversary lunches.
– Professional Development opportunities.
Responsibilities:
– Act as the primary client contact by coordinating appointments, managing communications, preparing meeting materials, and delivering exceptional client service.
– Support client concierge and lifestyle requests, including travel arrangements, reservations, gift procurement, and special projects.
– Coordinate client events and meetings, including logistics, RSVP tracking, catering, room setup, note-taking, and follow-up actions.
– Maintain accurate client records, process documentation, and liaise with carriers, institutions, and service providers to support account administration.
– Provide administrative support through reporting, data entry, document management, calendar coordination, and preparation of meeting packages and correspondence.
– Identify process improvements and provide general operational support to enhance team efficiency and client experience.
Qualifications:
– Post-secondary education and at least one year of administrative experience preferred.
– Strong organizational, multitasking, time-management, problem-solving, and attention-to-detail skills.
– Excellent verbal and written communication skills with a professional, client-focused approach.
– Ability to work independently, manage confidential information, and exercise sound judgment.
– Experience with client-facing activities, event coordination, concierge services, CRM systems, or client databases is an asset.
– Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, and Copilot) and comfort working in a paperless environment.
APPLY NOW! Please respond to this posting with a copy of your resume.
After submitting your resume, you will receive a reach out from our virtual recruiter. This reach out contains an important questionnaire that must be completed to highlight your skills for this position. We will contact qualified candidates for this role.
