Property Administrator

Are you a Property Administrator who enjoys providing excellent day-to-day support to the Operations and Management team as well as providing amazing customer service to all tenants?

Primary Duties / Responsibilities :

• Develop and maintain professional, and courteous relations with team, contractors, and tenants.
• Demonstrate strong initiative and customer service orientation.
• Support the administration of all activities related to the physical operation of the property.
• New tenant move-in administration such as checklist set up, checklist items completed and updated, tenant welcome letter, tenant manual, setting up files.
• Handle tenants move outs such as security deposit refunds, etc.
• Enter tenant contact information in Angus & Spectra.
• Collection and documentation of tenant rents.
• Administer payments, review leases and update Property Managers of any delinquent accounts.
• Handle all tenant billing changes annual prebills and annual recoveries statements.
• Support the fiscal activities of the property including, but not limited to monthly accounting, budget support.
• Analyze and interpret various types of data to draw conclusions and solve problems.
• Manage all tenant parking administration as well as building storage room administration and maintenance of master lists.
• Manage office property facilities including Building boardroom bookings.
• Document management such as business letters, reports, recommendations and meeting minutes where required.
• Exchange ideas, information, and opinions with others to formulate policies and programs and / or arrive jointly at decisions, conclusions, or solutions.
• Liaise with the Tenant Service Coordinator to ensure communication and notices are send out to tenants.
• Office reception duties as required such as greeting office guests, offering them a beverage, answering phones, collecting mail and filing.

Requirements :

• 3 years of commercial property management experience.
• Proven understanding of property management systems and processes.
• A strong work ethic.
• Results and detail orientated.
• Ability to multi-task.
• Proficient with full Microsoft Office Suite.
• Work may require occasional weekends and / or evenings.

Please send your updated cv to [email protected] if you are interested in this exciting opportunity.

Klopp Richards & Associates would like to thank all applicants in advance for their interest in this opportunity.