Administrative Coordinator

ABOUT THIS CAREER OPPORTUNITY

Black & McDonald’s Southern Ontario Utilities team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

The Billings Administrator is located in Toronto and typically reports directly to the Department Manager. The primary areas of responsibility will consist of ongoing performance and monitoring of job cost and billing functions in support of regional business activities.

Duties and responsibilities include but are not limited to :

Billing

• Understand billing and revenue language in the contract
• Ensure the project set up / structure supports the billing requirements, billing line set up as required
• Generate accurate and timely draft billing for customer approval, post approved invoices, and collect overdue invoices
• Elevate payment issues related to performance
• Reconcile monthly billed / unbilled vs. revenue activity, and investigate / resolve unexplained reconciling items
• Send invoices to client
• Monitor job for holdback release timelines and required documents for release

Reporting and Documentation

• Provide ad-hoc financial analysis and reports for management as requested
• Complete form 1000 at job set up

COMPETENCY REQUIREMENTS

• Change Orientation
• Communicates Effectively
• Continuous Learning
• Customer Focus
• Holds Self and Others Accountable
• Problem Solving and Innovation
• Teamwork and Collaboration
• Values and Respects Others

EDUCATION REQUIREMENT

• Post-secondary education in accounting / finance
• Proven experience with budgetary preparation and maintenance
• Advanced user of MS Office (Excel, Word, Outlook) and JDE

WORK EXPERIENCE REQUIREMENTS

• 3+ years’ experience working in job cost / billing administration
• Experience in a construction company is considered an asset

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

• Excellent time management skills
• Strong accountability / responsibility
• Exemplary organizational skills

Advanced user of :

• MS Office (Word, Excel, Project)
• JD Edwards or an Oracle-based ERP system

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

Empowered people with ambitious goals

Interesting and challenging work

Team events and outings year-round

Competitive compensation and benefits packages

One company with endless opportunities to learn and grow

Ongoing investment in training and development