Contract Administrator

NGE Canada is an affiliate of the NGE Group, a leading construction company based in France. As NGE expands its presence internationally, NGE Canada is looking for a qualified Contract Administrator to join our RSSOM Project Team.

You will be part of an international team, composed mainly of engineers and construction employees, able to meet the expectations of the local and international markets.

We are growing fast in Canada and we need you!

About the Project

The Rolling Stock, Systems, Operations and Maintenance (RSSOM) project is one of many contracts to deliver the Ontario Line, a 15.

6-kilometre stand-alone rapid transit line that will connect the Ontario Science Centre to Exhibition / Ontario Place.

Project Benefits

• Faster, more frequent and reliable access to rapid transit with more than 227,500 people will live within a 10-minute walk of an Ontario Line station
• Improve the quality of life for commuters by reducing daily travel time
• Reduce crowding on the existing Line 1 (Yonge-University) subway
• Up to 57,000 more jobs accessible by transit (in 45 minutes or less) for Toronto residents
• Economic and community growth along the future transit line and thousands of job opportunities annually during construction
• Reduction in traffic congestion, greenhouse gases and fuel consumption by providing an alternative transportation option

The Role

Reporting to the Contract & Claims Specialist and will be responsible for administrating the prime contract with the Client and collaborating with consortium partners.

While the focus will be on the prime contract, the Contract Admin may also be involved in aspects related to subcontracts as needed.

The position requires the Contract Administrator to report to the Contract & Claims Specialist on contract administration, specific claims and issues management, indicators, records.

Role and General Responsibilities

• Overseeing different topics of the Construction Contract obligation with the Client, as well as the interface obligations of the Civil Joint Venture with Systems partner, and with Operation and Maintenance partner, as required.
• Coordinating with different departments, such as design, interface, and construction, to ensure seamless execution and fulfillment of contractual obligations.
• Participating actively in processes that enable early notification of delay events, claims or disputes.
• Providing contractual input for the Variations assessments.
• Providing support by assessing the impact of the claim and providing data to support and defend the Joint Venture position.
• Ensuring, with the rest of the team, compliance with contract requirements and contract management-related matters
• Providing contractual support to the interfaces team when clarification on the scope split with other partners or stakeholders is required.
• Provides technical expertise to support the negotiations of major / complex subcontracts.
• Accountable for ensuring Civil Joint Venture delivers and executes in accordance with terms of their obligations and scope of work.
• Drafting timely and accurate contractual correspondence.
• Keeping a record of important correspondence and events of the project (to track and record the timeline of the main topics / events).
• Maintain organized and detailed records of all contract-related communications, changes, and agreements.
• Ensuring that Indicators related to Contract Management team are updated.
• Providing input and reviewing the monthly Works Report as needed.

Qualifications & Skills :

• Bachelor’s degree in Construction Management, Business Administration, Law, or a related field.
• Proven experience (5+ years) in contract administration or management within the construction industry major projects.
• Strong understanding of contract terms, conditions, and legal requirements.
• Experience and knowledge of change management principles, methodologies, and tools.
• Excellent communication (oral and written English) skills are essential.
• Detail-oriented with a focus on accuracy and completeness, and ability to notice errors.
• Ability to identify potential issues and risks
• Proficiency in Microsoft Office software (Word, Excel, Outlook, Teams, PowerPoint).

Nice to have :

• Proactive and detail-oriented
• Good interpersonal and communication skills along with the ability to establish a high degree of credibility with staff and clients.
• Experience with Construction project in Canada
• Experience in Joint-Venture environment
• Knowledge of Canadian construction laws, regulations.

We are an equal opportunity employer. All applicants will be considered for employment regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Should you require accommodations during the hiring process, please let our Recruitment Team know.