Senior Law Clerk - Corporate Secretary's Office

JOB DESCRIPTION

Our employees are at the heart of what we do best : helping people, businesses and society prosper in good times and be resilient in bad times.

When you join our team, you’re bringing this purpose to life alongside a passionate community of experts.

Feel empowered to learn and grow while being valued for who you are here, diversity is a strength. You have our commitment to support you in reaching your goals with tools, opportunities, and flexibility.

It’s our employee promise.

Our hybrid work model provides the balance between working from home and enjoying meaningful in-person interactions.

Read on to see how you can shape the future, win as a team, and grow with us.

About the role

Senior Law Clerk - Corporate Secretary's Office

We’re looking for a Senior Law Clerk !

Are you a motivated, high energy, and highly organized person with a can do’ attitude? This position could be for you. As a Senior Law Clerk, you will be a part of the Corporate Secretary’s Office team in IFC’s Corporate Legal Department and assist in ensuring the efficient delivery of a variety of legal and governance matters.

Here are a few ways you'll make a difference :

Corporate Matters

Perform a variety of legal and administrative duties while coordinating and assisting other law clerks or lawyers with assigned matters.

Prepare and file articles and corporate documentation relating to simple and complex incorporations, amendments, continuances, amalgamations and dissolutions and other corporate transactions.

Prepare and maintain minute books and preparing and filing annual returns, business name, partnership, and limited partnership registrations.

Prepare documentation related to mergers, acquisitions, financings, asset purchases, tax rollovers and other corporate reorganizations.

Support with the drafting of the Annual Report and management proxy circular and organization of the Annual General Meeting.

Other legal and corporate secretarial functions (such as answering questions from, and identifying and providing documents to, various Business Units).

Support in special projects and any other related task.

Regulatory Compliance

Conduct statutory online or paper filings for the licensing and registrations for all regulated entities of the Group, annual returns and extra-provincial filings in accordance with jurisdictional requirements.

Boards and Committees

Support planning, scheduling and organizing meetings for the Board of Directors and Board Committees.

Preparing drafts of Board and committee meeting notices, agendas, minutes, resolutions and other material as needed.

Collation and circulation of meeting materials via the board portal (Dilligent).

Arranging the logistics and facilitate Board meetings, arrange for room booking, audio / visual equipment and catering (when required), including offsite.

Subsidiary Management

Responsible for the management of a portfolio of subsidiary entities.

Ensure compliance with all authorities as required by company by-laws, relevant government laws and regulations.

Your Skills

A minimum of 5 years experience as a law clerk / paralegal in a large law firm or a large internal legal department, in corporate and / or insurance law.

Paralegal / Law Clerk Diploma in College Studies (CDS) or undergraduate university degree in law (or equivalences).

Superior organization skills and ability to deliver results in a fast-paced dynamic environment.

Strong resourcefulness, ability to work autonomously and strong judgment.

Ability to handle multiple priorities and deadlines.

Excellent listening and communication skills and the ability to tactfully foster strong working relationships.

Proven ability to maintain discretion and strict confidentiality.

Strong computer skills, including but not limited to Word, Outlook, and corporate databases.

For candidates located in Quebec, bilingualism is required considering the necessity to interact on a regular basis with English-speaking colleagues across the country and internationally.

No Canadian work experience required however must be eligible to work in Canada.

LI-Hybrid

What we offer

Working here means you'll be empowered to be and do your best every day. Here is some of what you can expect as a permanent member of our team :

A financial rewards program that recognizes your success

An industry leading Employee Share Purchase Plan; we match 50% of net shares purchased

An extensive flex pension and benefits package, with access to virtual healthcare

Flexible work arrangements

Possibility to purchase up to 5 extra days off per year

An annual wellness account that promotes an active and healthy lifestyle

Access to tools and resources to support physical and mental health, embracing change and connecting with colleagues

A dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programs

Inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities

Inspiring leaders and colleagues who will lift you up and help you grow

A Community Impact program, because what you care about is a part of what makes you different. And how you contribute to your community should be just as unique.