Executive Assistant

Our clients dynamic and fast-paced organization is seeking a highly organized and proactive Executive Assistant to support their senior leadership team.

This is a key role within the team, providing high-level administrative and operational support to executives in a busy office environment.

The ideal candidate will be a self-starter, detail-oriented, and able to manage multiple priorities with professionalism and discretion.

Advantages

• Variety of Responsibilities
• Skill Development
• Exposure to Senior Leadership
• Networking Opportunities
• Job Stability
• Ability to Make an Impact
• Professional Development
• Competitive Compensation
• Work-Life Balance
• Sense of Fulfillment

Responsibilities

• Provide comprehensive administrative support to senior executives, including calendar management, scheduling meetings, and coordinating travel arrangements.
• Prepare and organize documents, reports, and presentations for internal and external meetings.
• Act as the primary point of contact between executives and internal / external stakeholders, demonstrating excellent communication and interpersonal skills.
• Manage and prioritize incoming emails, calls, and inquiries, ensuring timely responses or appropriate action.
• Organize and maintain files, databases, and confidential information, adhering to company policies and confidentiality standards.
• Assist in the preparation and coordination of special projects and events, as needed.
• Support the preparation of financial documents, including expense reports and budget tracking.
• Collaborate with other administrative staff to ensure smooth day-to-day operations and office efficiency.
• Handle other ad hoc tasks and responsibilities as required.

Qualifications

• 5+ years of experience in an executive assistant or similar administrative role, preferably in a fast-paced, corporate environment.
• Post-secondary education in Business Administration, Management, or a related field (preferred).
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
• Experience with calendar management, travel coordination, and event planning.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities with a keen attention to detail.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Discretion and professionalism in handling sensitive and confidential information.
• Comfortable working in a high-energy environment with the ability to adapt to changing priorities.

Summary

If you are interested in this exciting opportunity and meet the qualifications, we encourage you to apply today. Please send your resume to [email protected].

We look forward to hearing from you!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees.

In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming;

Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle.

We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.

ca to ensure their ability to fully participate in the interview process.