Administrative Assistant #12828

ADMINSTRATIVE ASSISTANT

FULL-TIME

DOWNTOWN TORONTO, ON

MUST BE ON SITE 4 DAYS A WEEK

Are you passionate about diversity, equity, and inclusion?

Are you curious, adaptive, and proactive with a solutions-oriented approach?

Are you skilled in providing administrative support in a professional environment?

The Company

Our client is a non-profit organization dedicated to promoting diversity and inclusion in the corporate world with a small team of professionals committed to this cause.

They’re looking to strengthen the operations team with a smart, organized, and capable administrative professional. If you are a self-starter who seeks a small and tightknit team of colleagues, this is an exciting opportunity to make an impact!

Company Perks and Rewards

• Great compensation
• Hybrid work model (4 days in office)
• Benefits include health, dental, and vision
• A forward-thinking and people-focused culture
• A fast-paced and exciting environment
• An opportunity to wear many hats
• Located in Downtown Toronto
• And more!

The Job!

Reporting to the Chief Operating Officer (COO), you are instrumental in daily operations within the organization by providing administrative support in a variety of matters. You will :

• Handle the COO and operations team’s calendars and communications.
• Schedule meetings and prepare agendas, meeting materials, catering, etc.
• Attend meetings and perform notetaking for accurate records.
• Coordinate event logistics including travel arrangements for leaders.
• Maintain files, documents, and information in an organized system.
• Assist with presentations and reports, distributing as required.
• Collaborate with colleagues to ensure efficiency and clear communications.
• Participate in various projects, tracking timelines and deliverables.
• Assist with ordering and maintaining office supplies and inventory.
• Participate in decision-making by conducting research and gathering data.
• Support implementation of the company’s policies, procedures, and best practices.
• Other administrative tasks as required.

What you bring to the job

You are passionate about inclusivity and motivated by the opportunity to support an impactful mission. You thrive in a role helping others and seek to be part of an engaging and collaborative workplace community. You also have :

• High school diploma or equivalent, with additional education or certification as a strong asset.
• Experience providing administrative and / or operational support in a professional environment.
• Experience with scheduling, meeting coordination, minute-taking, and coordinating travel.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Experience with Concur or similar software for processing expenses.
• Strong interpersonal, relationship-building, and professional communication skills.
• High degree of professionalism, reliability, accuracy, and competence.
• Adaptability in a fast-paced environment with shifting priorities.
• A team-oriented mindset and a solutions-focused approach.

Qualified job seekers are asked to apply with attention to Rhiannon Bodman. Reference #12828

I really look forward to hearing from you, but please understand that I will only be contacting those that are applicable for the role!

Options Consulting Solutions is an equal opportunity employer and welcomes applications from all individuals. Applicants selected for an in-person interview will be asked whether specific accommodations are needed to support a personal disability.

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