Administrative Assistant

The ideal candidate will exhibithigh standards excellent communication skills and have an abilityto take initiative and prioritize daily tasks.

A strong ability totake charge and meet tight deadlines will ensure your success inthis multifaceted role. This is a 3 month contract they are lookingfor someone to start as soon aspossible.

3monthcontract

Responsibilities

• Perform daily administrative functions in a punctual professionalmanner;
• Provide accurate informationand exemplary service while managing emails phone calls fromofficers directors department heads staff and localmembers;
• Prepare all documents andcorrespondences to support the Director and initiatives of thedepartment;
• Organize and schedulemultiple events meetings training courses and prepare materials fornational and regional councils whenneeded;
• Organize costeffective travelarrangements and itineraries for staff asrequired;
• Use independent judgment tocompose format and edit letters memos correspondence reports andpresentations from draft stage tofinalization;
• Follow an organizedfiling / document management process for electronic and paperdocuments;
• Manage schedules / calendarsfor staff as required;

Process officeinvoices with appropriate approvals in a timelymanner.

Requirements

• InDesign experience an asset;
• Atleast 2 years experience in a similar role orequivalent;
• Experience in anunionized workplace is required;
• Experience as Legal Clerk would be anasset;
• Strong proficiency in onlinemeeting coordination (i.e. Zoommeetings);
• Strong project event andtime management skills with the ability to juggle multiple tasksand projects at once while working within sometimes tight andcompetingdeadlines;

Benefits

Great environment

10% vacationpay

Monday to Fridaydays

• InDesign experience anasset; At least 2 years experience in a similar role or equivalent;Experience in an unionized workplace is required;
• Experience asLegal Clerk would be an asset; Strong proficiency in online meetingcoordination (i.e. Zoom meetings); Strong project, event and timemanagement skills, with the ability to juggle multiple tasks andprojects at once while working within sometimes tight and competingdeadlines;
29 days ago