Payroll Analyst

Position Overview :

This position will provide analysis over the payroll related accounts and expenditures, ensuring adequate resources for payroll system and in addition to providing periodic back up to payroll processing to the two administrators during peak times, vacations etc.

Responsibilities :

• Reconciliation of payroll accounts . banked overtime, payroll accruals, clothing deductions, computer loans, government remittances, self-funded leaves, salary continuances, cemetery plans.
• Reconcile subsystems on a regular basis from PeopleSoft payroll to SAP general ledger, monitor for errors and prepare entries to rectify differences.
• Assist Payroll Supervisor with year-end functions such as OMERS reporting, T4 reporting, sick / vacation balance issues.
• Assist Payroll Supervisor with retroactive payment calculations, annual vacation payments and process improvements for these payment processes.
• Assist with research of accounting treatment and legislative requirements for payroll related items.
• Analysis of payroll benefit costs by pay groups (such as Fire, hourly, salary and various union groups within). Provide benefit cost information to HR, Financial Planning and Accounting Management for planning / bargaining purposes, and to Financial Planning for reserve analysis and setting fringe rates.
• Assist Payroll Supervisor with providing necessary payroll info to appropriate groups for collective bargaining purposes.
• Assist Payroll Supervisor with provision of payroll data for budgeting purposes and recommend process improvements accordingly.
• Analyze payroll costs such as salaries, wages, full-time, part-time, overtime, premiums etc. for accuracy / appropriateness relating to trends and budgets.
• Assist with monthly payroll billings for various arms-length agreements.
• Provide back up to payroll administrators for weekly and biweekly payroll processing as required on a regular basis.
• Provide functional support and testing for system updates / upgrades, legislative updates, as required.
• Provide training where required to payroll administrators on PeopleSoft functionality, updates.
• Act as Payroll subject matter expert with PeopleSoft interfaces (such as Cityworks / SAP) and recommend necessary process improvements
• Assist with payroll-related continuous improvement projects as required.
• Assist with documentation of payroll processes.
• Performs other related duties as assigned.

Requirements :

• Must have accounting diploma / degree (3 year).
• Must have payroll compliance practitioner (PCP).
• Must have over one year full cycle payroll experience and year end reporting.
• Must have experience working with large ERP system, preferably PeopleSoft, SuccessFactors and SAP.
• Must have sound understanding of payroll legislation and union contracts.
• Must have experience in accounting with account reconciliation, billings and analysis.
• Must have highly developed computer skills, particularly in the use of advanced spreadsheets, word processing, database and report writer.
• Must be able to effectively prioritize work.
• Must be an effective communicator and team player.
• Reliable with a good attitude and employment record.

The City of Kitchener is committed to an equity-driven, inclusive, accessible, and barrier-free recruitment and selection process, and to ensuring our workforce reflects the full diversity of the community we serve.

We welcome applications from Indigenous, Black, racialized and 2SLGBTQ+ persons, as well as other equity deserving groups.

We will accommodate the needs of applicants under the Human Rights Code and Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process.

Please contact Human Resources at

Department

Financial Services

Division

Financial Operations

Union Affiliation

CUPE 791

Number of Positions

Hours of Work

35 hours per week, Monday to Friday (8 : 30 4 : 30)

Location

Initial Location

City Hall

City

Kitchener

Compensation

Salary Range

$70,041 - $87,553annually

effective Nov 1, 2024 : $71,959 - $89,950

Grade / Band