Bookkeeper/Office Manager

Position DescriptionRegeneration Outreach Community is a community of caring persons who, as an expression of Christian love in action, are continually striving to provide dignity to the lives of all those in need.

We operate seven days a week bringing healing, personal growth and spiritual awareness to those in need within a safe and caring environment.

Our Bookkeeper / Office Manager will report to the Chief Executive OfficerThe Bookkeeper / Office Manager plays a vital role in ensuring the financial health and smooth operation of Regeneration Outreach Community.

This dual-role position involves managing day-to-day financial transactions, maintaining accurate financial records, and overseeing office operations to support the organization’s mission.

Key Responsibilities : Bookkeeping : Financial Record Keeping : Maintain accurate and up-to-date financial records.Record all financial transactions, including income, expenses, donations, grants, and payroll.

Accounts Payable & Receivable : Process invoices and ensure timely payment of bills.Track and manage accounts receivable, including following up on outstanding invoices and donations.

Bank Reconciliation : Perform monthly bank reconciliations to ensure accuracy of financial records.Budgeting & Financial Reporting : Assist in the preparation of annual budgets.

Generate monthly financial reports.Payroll Processing : Administer payroll and maintain payroll records.Ensure compliance with relevant payroll regulations and tax requirements.

Grant Management : Track and report on grant expenditures.Assist in the preparation of financial reports for grant applications and renewals.

Maintain year-end working papers and spreadsheets, and assist with preparation for any audits or independent reviews with support from the Chief Executive Officer and the TreasurerMaintain current knowledge of regulatory changes and impacts on the organization's books of accountMaintain an accurate and complete trail of supporting documentation for all financial and bookkeeping activitiesIs responsible for tax planning and compliance with Federal, Provincial and local corporate, payroll, and other applicable taxes.

Office Management : Administrative Support : Oversee day-to-day office operations to ensure a smooth workflow.Provide administrative support to the Chief Executive Officer and other staff as needed.

Manage office supplies and equipment.Arrange and attend executive team meetings; take, distribute, and archive meeting minutes and / or diaries.

Human Resources : Maintain personnel records.Assist with the recruitment and onboarding of new staff and volunteers.Ensure compliance with employment laws and organizational policies.

Communication : Manage general office communication, including phone calls, emails, and mail.Coordinate meetings, events, and appointments.

Assist in the management of building security, such as the assignment of keys and alarm codes for approved personnel.Qualifications : Recommended Post-secondary education in accounting, finance, business administration, or a related field.

Minimum of 3 years of experience in bookkeeping and office management, preferably in the not-for-profit sector.Proficiency in accounting software QuickBooks Online and Microsoft Office Suite (Excel, Word, Outlook).

Strong organizational skills with attention to detail.Excellent written and verbal communication skills.Ability to manage multiple tasks and priorities in a dynamic environment.

Knowledge of Canadian accounting standards for not-for-profit organizations.