Admin Assistant-Program Mgmt-Mat/Nb, FT (J0524-0533 )

Job Description

Admin Assistant-Program Mgmt-Mat / Nb, FT (J0524-0533 )

Company Bio

IMAGINE a hospital where everyone is committed to excellence. We did. We are. From boardroom to bedside, we go above and beyond to offer the best and safest patient care.

At North York General Hospital (NYGH), we put our patients first in everything we do. We are achieving a new standard of excellence in integrated patient-centered care and as one of Canada's leading community academic hospitals, we are building on our academic foundation through enhanced education, research and innovation.

North York General Hospital is part of North York Toronto Health Partners, a collaborative partnership with patients, primary care, and community partners, a first- generation Ontario Health Team, driving the development of a locally integrated health system to serve the community.

As part of our dynamic team, you too can stand out and be amazing! At North York General, our team is making a world of difference.

Position Summary

Admin Assistant - Program Mgmt-Mat / Nb

In this position you will work as an Administrative Assistant to the Chief of Obstetrics and support departmental meetings and on call schedules.

In addition, you will support the Chief's Clinical Practice.

You will have the accountability for visibly role modeling the values and attributes of staff working in a hospital focused on quality, safety, risk, and patient- and family- centered care.

In this position you will support the Hospital’s academic mandate of advancing care through teaching and learning. This position contributes to the shared responsibility of ensuring health and safety policies are followed to provide for a healthy environment for staff, physicians, volunteers, learners, patients, and families.

Are you a good fit for this role? You are if you are a great relationship builder and see the value in fostering close contacts and synergies with peers across the entire organization.

You have great interpersonal skills, and prioritize making a connection with physicians, staff, patients, and families. You have effective organizational, problem-solving, prioritization, and time management skills and you can prioritize and meet deadlines, working well under pressure.

On a practical level, you will

• Provides specialized administrative support using demonstrated judgement, initiative and independence to assist the Chief of Obstetrics.
• Manages departmental meetings and On-call schedule.
• Provide administrative support to members of the Department of Obstetrics.
• Manages confidential information in a sensitive and professional manner.
• Comply with Occupational Health and Safety Standards.
• Provide administrative liaison support for the Department and the Department of Obstetrics at the University of Toronto.
• Coordinate and plans meetings including preparation and documentation of agendas, minutes (meeting attendance required), work plans and project charters and the room setup (IT, computer, etc.).
• Develop reports and PowerPoint presentations as required.
• Performs other duties as required.

Qualifications

• Undergraduate degree preferred.
• Secretarial Courses or diploma or certificate in Office Administration.
• Knowledge of office and management principles.
• Ability to utilize standard office equipment and order routine supplies.
• Knowledge of Medical terminology an asset.
• Demonstrated knowledge of computer software, e.g., Word, Excel, PowerPoint, Access, Visio.
• Knowledge of computer applications, i.e., word processing, spreadsheets, graphics
• Electronic Medical Records experience preferred
• At least three years in a secretarial position with administrative experience
• Extensive calendar management experience
• Excellent organizational and problem-solving skills : able to organize / plan ahead i.e. committee work
• Excellent written and verbal communication skills.
• Excellent interpersonal and customer service skills.
• Develop reports and PowerPoint presentations as required.
• Ability to work independently.
• Accurate minute taking skills, filing.
• Accurate keyboarding, word processing skills - minimum 55 wpm.
• Ability to prioritize, multi-task and effectively manage time and balance schedule of Program Directors.
• Resourcefulness and ability to adapt in response to Program’s needs.
• Flexible with schedule.
• Bilingualism in French / English preferred.

What We Offer

Working at NYGH means working with a dynamic team of fellow healthcare providers, staff, and volunteers in one of Canada’s leading hospitals.

This is a Full Time Permanent Position, with 8 hours shifts , days shifts in the Maternal, Newborn, Paediatrics and Obstetrics program.

We offer a highly competitive total compensation package that includes benefits, pension, and vacation. If you were searching for more reasons to consider joining the wonderful team at NYGH, check out some features of our Total Rewards package by visiting nygh.on.ca

FOR EXTERNAL APPLICANTS ONLY : As a condition of employment, you are required to submit proof of COVID-19 vaccination to the Hospital’s Occupational Health and Safety department.

INDO