Assistant, Human Resources (Co-op)

What is the Opportunity?

The Human Resources Assistant (Co-op) will provide administrative and coordination support to our Human Resources and Operations teams. The Human Resources Assistant is responsible for assisting our HR Operational teams with providing professional, client-centered support within a fast-paced environment as well as supporting our central HR team with program administration, HR process development, policy governance, HR communications, and other transactional activities supporting the business.

What You’ll Do Here:

• Work closely with HR and payroll to ensure all transactions related to the employee life cycle are submitted accurately and within the required payroll deadlines. For example, new hire paperwork, terminations, benefits, compensation changes, taxable benefits, project uplifts.
• Responsible for salary reports and ensuring data accuracy and integrity.
• Investigating and answering employee questions associated with their pay, acting as a liaison between the employee and salary payroll department & hourly payroll department.
• Participate in data audits.
• Generate new and ad hoc HRIS reports as needed by the HR department.
• Support drafting offer letters, onboarding new employees, collecting all new hire paperwork, submission of IT needs, access to software and hardware, and follow up to ensure all needs are in place prior to the employee start date.
• Schedule and coordinate Orientations for new hires for all salary and hourly non-union employees.
• Prepare new Employee Orientation packages and assist in offboarding employees including communication with payroll and IT.
• Act as liaison between HR, new hire and managers regarding onboarding information.
• Participate and lead continuous improvement initiatives.
• Managing HR Inbox as needed with drafting employee verification and reference letters, answering employee’s inquiries, processing health and wellness/green energy benefits, managing Aecon Accolades inquiries, and other HR inbox related activities.
• Send out all post communications to new hires regarding their onboarding information.

What You Bring to the Team:

• Currently enrolled in Human Resources Management program or related field, in a registered co-op program preferred.
• Exceptional organization, attention to detail, with the ability to manage multiple clients and deliverables.
• Strong verbal and written communication skills, including the ability to clearly communicate with various audiences, stakeholders and clients.
• Excellent problem-solving skills.
• Strong customer service skills with the proven ability to develop and maintain effective relationships with team members as well as internal and external stakeholders.
• Professionalism and discretion handling sensitive information a must.
• Demonstrated ability using MS Office applications (Outlook, Word, Excel, PowerPoint).

This role follows a hybrid work model, combining in‑office collaboration and flexibility, with an expectation of three days per week in the office.

Reason for vacancy: New

The expected salary range for this role is $45,000-$48,000 per year

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may includecertifications, specialized training, and the complexity or scope of the role.