Executive Assistant

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Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and experience. A place where you can personalize your employee journey to be — and deliver — your best.

We are a purpose-driven, dynamic and sustainable pension plan. An industry leading global investor with teams in Toronto to London, New York, Singapore, Sydney and other major cities across North America and Europe. We embody the values of our 665,000 members, placing their best interests at the heart of everything we do.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

Don’t just work anywhere — come build tomorrow together with us.

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We are looking for a thoughtful, dynamic, and highly organized Executive Assistant to support an SVP and 6 VPs of Investment Finance & Operations at our Downtown Toronto headquarters. This is an outstanding opportunity for a service-oriented professional who thrives in a fast-paced, collaborative environment—and who is energized by challenges, connections, and continuous improvement.

This Role Is Ideal For Someone Who Is:

• Warm and People-Oriented – Approachable, kind, and naturally collaborative, with strong interpersonal instincts.

• Professional and Discreet – maintains integrity, confidentiality, and professionalism in all situations.

• Proactive and Curious – Takes initiative, anticipates needs, and seeks to deeply understand the work and people they support.

• Growth-Focused – Eager to learn, open to feedback, and committed to continuous personal and professional development.

• Supportive and Reliable – Passionate about helping others succeed and consistently follows through with care and precision.

You’ll work alongside focused and supportive executives who value partnership, trust, and proactive communication. You’ll also be a key part of a high-performance team that puts people first and is committed to long-term, value-based success.

You will be responsible for:

• Providing full-spectrum executive administrative support, including calendar, inbox, task and contact management, travel planning, expense reimbursements, and document and presentation preparation.

• Managing complex calendars, shifting priorities, meeting logistics, time zones, and last-minute changes with professionalism, urgency, and care.

• Coordinating meetings, team events, offsites, large meetings and Town Halls, including scheduling, agenda preparation, catering, and related logistics.

• Supporting invoice processing, coding, expense accruals, and other administrative processes that help the team operate effectively.

• Preparing professional reports, presentations, and communications, including materials related to sensitive or high-impact topics.

• Acting as a thoughtful liaison and representative for the team by building respectful relationships with internal and external stakeholders.

• Identifying opportunities to improve team efficiency, effectiveness, and ways of working.

• Contributing to a positive, inclusive, and supportive team culture.

Required Skills & Experience

• Executive support experience: Experience supporting executives in a large, complex organization, ideally within finance, capital markets, or a similarly fast-paced environment.

• Advanced organizational and prioritization skills: Ability to manage complex calendars, competing demands, shifting priorities, and time-sensitive requests with strong follow-through.

• Strong communication skills: Clear and professional written and verbal communication, with attention to tone, detail, audience, and discretion when handling sensitive topics.

• Technical proficiency: Strong proficiency with Microsoft Outlook, PowerPoint, Word, SharePoint, OneNote, To Do, and Copilot to support executive workflows, documents, presentations, and team coordination.

Preferred Skills & Experience

• Experience supporting executives in a global or highly matrixed organization.

• Post-secondary education.

• Experience coordinating team events, offsites, Town Halls, or large meetings.

• Experience with invoice processing, coding, expense accruals, travel planning, and expense reimbursements.

• Ability to build respectful relationships with internal and external stakeholders.

• Proactive and curious approach, with the ability to anticipate needs, understand context, and identify opportunities to add value.

• Adaptability and composure when working through ambiguity, shifting priorities, or last-minute changes.

• Professionalism, discretion, and sound judgment when handling confidential information.

• Growth mindset, openness to feedback, and interest in continuous development.

This posting is for an existing vacancy.The expected salary range for this position is $72,000.00 - $108,000.00 per year.

You may also be eligible to receive an annual Incentive Award pursuant to our Short-term Incentive plan and our Long-Term Incentive plan (if applicable), and to participate in our group benefits and retirement plans – details on these elements of compensation are included within OMERS & Oxford offer letters.

As one of Canada’s largest defined benefit pension plans, our people-first culture is at its best when our workforce reflects the communities where we live and work — and the members we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our committee and employee recognition programs.

Artificial intelligence (AI) tools are used to support certain stages of the OMERS recruitment process. While AI assists us in our process, human judgment and decision-making remain central to our candidate experience.