CONTRACT, BOARD AFFAIRS COORDINATOR (HYBRID)

WHO WE ARE

When it comes to health, we’re always looking for waysto push for better. It’s why we were founded in the first place. In 1957, ourfounder, pharmacist William Wilkinson, witnessed a mother sacrifice her healthby forgoing her own medicine to pay for her sick daughter’s prescription.

Heknew there had to be a better way. So, he introduced North America’s firstprepaid drug plan, and GreenShield was born as a not-for-profit with a missionto support better health for all Canadians.

We aren’t just a health and benefits company. We’rethe only not-for-profit social enterprise that brings worlds of coverage andcare together, all in one place.

We’re noble challengers, purposefully building a betterway and we need the best people to help us create a more holistic approach thattakes care of the mind and body.

Our mission is to create better health for allCanadians, and we know that starts with our employees.

THEROLE IN A NUTSHELL

• Coordinating the orientation of new Board members, Officers and Committee Chairs.
• Assisting in the timely preparation, drafting, publishing and dissemination of Board-related materials including but not limited to : agendas, minutes, annual work plans, presentations, action lists, executive summaries etc.

for the Board and Board Committee meetings, utilizing Diligent.

• Initiating changes to Board of Director policies, procedures and the Board Manual as required or requested.
• Overseeing the Board and Board Committee calendars; helping determine and plan the frequency of meetings.
• Managing complex calendars and coordinating travel, venues, meals, special accommodations and hotel arrangements for Board members and management involved in Board Affairs.
• Scheduling calls and Board meetings, as required or requested.
• Overseeing contractors, vendors and consultants supporting a wide range of Board activities.
• Planning and managing events and logistics for Board-related events, including quarterly meetings, ad hoc meetings, Annual General Meetings and Board Strategy Days.
• Coordinating internal and external presentations and speakers for Board-related events.
• Analyzing and tracking information and follow-up items utilizing various databases and spreadsheets; generating applicable reports and documents.
• Supporting the day-to-day operations of Board Affairs
• Any other tasks as assigned relating to Board Affairs

WHO WE'RE LOOKING FOR

We’re not looking for just anyone. We’re looking for aunique individual with a big brain and a big heart who wants to help us createbetter health for all Canadians.

• A diploma from a recognized Ontario Law Clerk program certified with The Institute of Law Clerks of Ontario or equivalent
• Three to five years’ experience working with Boards and committees; experience working in a highly-regulated business environment and with multiple entities in an organization is preferred
• Both public company and private company experience is an asset;
• Ability to communicate effectively with all levels of GreenShield staff including management and executive leadership, as well as external stakeholders
• Possesses excellent interpersonal and communication skills, works collaboratively and is proactive and solutions-driven
• Demonstrates a high level of discretion and tact when handling confidential information
• Has a high attention to detail with strong organizational skills to ensure processes are in place to meet the needs of GreenShield’s Boards, management and executive leadership with respect to workflow, schedules, reporting, etc.
• Possesses excellent time-management skills with the ability to work under pressure to meet varying deadlines, while maintaining a positive, solutions-focused and team-driven approach
• Must be comfortable working with Microsoft Office suite of products (intermediate level) and have prior experience working with software applications such as SharePoint, Adobe, Zoom and Diligent
• Knowledge of good database / records management practices
• Ability to travel on occasion

THE CULTURE

We believe a career should be meaningful. Not just ameans to earn a living. Our culture is one where everyone's voice is heard andvalued.

Because that’s what it takesto create better health for all. We dare to challenge the status quo. And we’redriven by people who have challenged theirs.

We believe that yourworkplace should empower you to be the best version of yourself. That’s why we provide aplace where you can be inspired, challenged, and rewarded.

Where your growth means our growth.

Where your voice is heard and valued.

Where your work has purpose. And purpose matters.

We believe our people arecritical to our overall success. Inclusivity makes us a stronger, smarter andmore informed organization.

Being intentionally inclusive of diversebackgrounds, perspectives and experiences will enhance our company culture topositively impact how we support our communities.

A career at GreenShield isn’t just about personalachievements, it's about making a difference together.

Here’s to Better Health for All!

AFEW MORE DETAILS

Proficiency in English is requiredfor this position. As part of this role, you will be required to communicatewith colleagues or customers who use English as their primary language.

By requiring English proficiency for thisposition, we aim to ensure that our employees can excel in their roles,collaborate, and communicate effectively, and contribute to the success of ourorganization.

GS supports diversity, equity andinclusion in our teams and communities, and we value the unique contributionsmade by all.

Even if your experience doesn’t align perfectly to everyrequirement, we invite you to apply. We encourage applications fromall candidates and will accommodate needs under human rights legislationthroughout all stages of the recruitment and selection process.

Please let usknow of any accommodation through . Information received relating toaccommodation will be addressed confidentially.

Providing this information givesGS consent to use your personal information to assess your suitability forspecific positions, future opportunities or for your personnel file.

Yourrésumé will be held in strict confidence and will be viewed only by theOrganization. Information may be stored outside of Canada and could be used foraggregate statistical purposes (which uses no personal identification).