Senior Administrative Assistant

Job Summary :

The Senior Administrative Assistant will provide high-level administrative support to executives and department heads, ensuring smooth day-to-day operations.

This role requires a proactive, organized, and detail-oriented individual capable of managing multiple tasks with minimal supervision.

The Senior Administrative Assistant will act as a key point of contact within the department and may also oversee junior administrative staff, coordinate projects, and handle sensitive and confidential information.

Key Responsibilities :

Executive Support :

• Provide comprehensive administrative support to executives and senior management, including scheduling meetings, coordinating travel arrangements, and preparing meeting agendas.
• Manage and maintain executive calendars, ensuring timely communication of appointments, deadlines, and follow-up actions.
• Prepare, edit, and format reports, presentations, correspondence, and other documents.

Office Management :

• Oversee office operations, including supply inventory, office equipment maintenance, and vendor coordination.
• Handle incoming calls, emails, and correspondence, prioritizing and responding on behalf of executives when appropriate.
• Coordinate and schedule team meetings, conference calls, and company events.

Project Coordination :

• Assist in the planning and execution of department or company-wide projects and initiatives.
• Track project progress, create reports, and ensure key milestones are met.
• Liaise with internal and external stakeholders to support project goals.

Document Management :

• Organize and maintain digital and physical files, ensuring proper filing and retrieval systems.
• Manage confidential information with discretion and comply with company policies regarding data security and privacy.

Team Support :

• Provide guidance and mentorship to junior administrative staff, ensuring best practices are followed.
• Act as a liaison between executives and other employees, departments, and external stakeholders.
• Assist with onboarding and training of new team members.

Qualifications : Education :

Education :

Bachelor’s degree in Business Administration, Office Management, or a related field (preferred but not required).

Experience :

• Minimum of 5 years of experience in an administrative or executive assistant role, with experience supporting senior-level executives.
• Proven track record of handling complex administrative tasks with minimal supervision.

Skills :

• Exceptional organizational and multitasking skills with the ability to prioritize workload.
• Strong written and verbal communication skills, with a keen eye for detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software tools.
• Experience with project management tools or software (preferred).
• Ability to maintain confidentiality and handle sensitive information with discretion.

Other :

• Ability to work independently and as part of a team in a fast-paced environment.
• Strong problem-solving skills and the ability to take initiative.
• Professional demeanor with excellent interpersonal skills.
8 days ago