Operations assistant Jobs in Toronto, ON

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Operations assistant • toronto on

Last updated: 2 days ago

Promoted

Operations & Sales Assistant

Property.caToronto, ON, Canada

Full-time

Real Estate Brokerage is a dynamic and forward-thinking firm dedicated to providing exceptional real estate services in Canada. Committed to innovation, we leverage cutting-edge technology to enhanc...Show moreLast updated: 30+ days ago

Promoted

Assistant Operations Manager

Life TimeToronto, ON, Canada

Full-time

When you join Hines, you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry. Our legacy is rooted in innovation and excellence, earning us a...Show moreLast updated: 2 days ago

Promoted

Assistant Manager, Ecosystem Operations

ScotiabankToronto, ON, Canada

Full-time

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.The Assistant Manager, Operations is responsible for contributing to the overall success of the...Show moreLast updated: 30+ days ago

Operations and Sales Assistant

The HR ProToronto, Ontario, Canada

Full-time

Operations & Sales Assistant Description We are looking for a highly organized and processdriven Operations & Sales Assistant to support our dset with a focus on process improvement.Operati...Show moreLast updated: 30+ days ago

Promoted

Assistant Manager, Product Operations

SEPHORAToronto, ON, Canada

Full-time

Assistant Manager, Product Operations.Assistant Manager, Product Operations.Bloor Street East, 11th Floor, Toronto, ON.At Sephora Canada, we’re passionate about finding and sharing beauty in the wo...Show moreLast updated: 4 days ago

Promoted

Assistant Rooms Operations Manager

Courtyard Toronto DowntownToronto, ON, Canada

Full-time

Entry level management position focused on supporting the daily activities of Rooms Operations and supervising related areas including Housekeeping, Recreation, Laundry, Staff, AYS, and Concierge / G...Show moreLast updated: 30+ days ago

Promoted

Administrative Assistant - Flight Operations

Jazz AviationToronto, ON, Canada

Full-time

To provide and coordinate support for Flight Operations crew members.Assist with the distribution and maintenance of operationally required manuals and documentation (Bulletins, Notices, Alerts, Tr...Show moreLast updated: 6 days ago

Promoted

Assistant Manager, Product Operations

Sephora USA, IncToronto, ON, Canada

Full-time

Bloor Street East, 11th Floor, Toronto, ON.At Sephora Canada, we’re passionate about finding and sharing beauty in the world. Our constant innovation, our ability to see and lead trends, and our foc...Show moreLast updated: 6 days ago

Promoted

Practice Assistant - Legal Operations

AvivaToronto, ON, Canada

Full-time

Individually we are people, but together we are Aviva.Individually these are just words, but together they are our Values – Care, Commitment, Community, and Confidence. We are seeking a highly organ...Show moreLast updated: 15 days ago

Promoted

Operations Assistant - Toronto

Trisura Guarantee Insurance CompanyToronto, ON, Canada

Full-time

Posted Monday, April 28, 2025 at 4 : 00 AM.We are a young, growth oriented team with a commitment to exceptional talent and have been named one of. Canada’s Top Small and Medium Employers.Our growth a...Show moreLast updated: 30+ days ago

Promoted

Assistant Branch Operations Manager

RBCToronto, ON, Canada

Full-time

The RBC Dominion Securities Management team located in Toronto is looking for an Assistant Branch Operations Manager to join their team! The Assistant Branch Operations Manager fulfils a leadership...Show moreLast updated: 6 days ago

Assistant Director â Operations

Camp KandaloreToronto, Ontario, Canada

Full-time +1

Assistant Director Operations FT Permanent.Carlaw Avenue Suite #270 Toronto ON M4M 2S1 (September Mid- June).Camp Kandalore Algonquin Highlands (mid-June September). Limited options for remote wo...Show moreLast updated: 17 days ago

Assistant Manager, Event Operations

Oliver & BonaciniToronto, Ontario, Canada

Full-time

Communicates the vision to all team members and leads by example.Regularly monitors and achieves the O&B points of technical service and points of details. Builds and maintains relationships wit...Show moreLast updated: 17 days ago

Promoted

Assistant Operations Manager

JobotToronto, ON, Canada

Full-time

This range is provided by Jobot.Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Assistant Operations Manager - Top Commercial Property Managemen...Show moreLast updated: 30+ days ago

Operations Assistant

International Financial GroupToronto, Ontario

Temporary

Our client, a financial institution, is looking to hire an Operations Assistant for a 6 month contract.This position will require for you to visit two sites once a day with flexibility to work anyw...Show moreLast updated: 30+ days ago

Promoted

Administrative Assistant - Flight Operations

Jazz Aviation LPToronto, ON, Canada

Full-time +1

Job Description - Administrative Assistant - Flight Operations (YYZ-2024-5770-11688B).The initial review of applications will begin on the "Apply by Date" indicated. Applications received after this...Show moreLast updated: 30+ days ago

Promoted

Assistant Manager, Product Operations

Inside LvmhToronto, ON, Canada

Full-time

Promoted

Amazon eCommerce Operations Assistant

NutraChampsToronto, ON, Canada

Full-time

NutraChamps is a fast-growing health and wellness brand with a diverse catalogue of over 90+ products committed to supplying the best in nutritional supplements. In just over 8 years of operations, ...Show moreLast updated: 20 days ago

Promoted

Assistant Manager, Operations | Queen St.

Lululemon AthleticaToronto, ON, Canada

Full-time

En établissant des standards élevés en matière de tissus techniques et de design fonctionnel, nous créons des produits et des expériences qui aident les gens à bouger, à croître, à tisser des liens...Show moreLast updated: 8 days ago

Operations & Sales Assistant

Property.caToronto, ON, Canada

30+ days ago

Job type

Full-time

Job description

Job Description

Salary : 60-70K

About us

Property.ca, Real Estate Brokerage is a dynamic and forward-thinking firm dedicated to providing exceptional real estate services in Canada. Committed to innovation, we leverage cutting-edge technology to enhance the home buying and selling experience. Our team of skilled professionals, including experienced agents and support staff, strives to exceed client expectations by offering personalized guidance, in-depth market knowledge, and a commitment to transparency. At Property.ca, we understand the significance of home transactions and work tirelessly to create a seamless process for our clients, ensuring they achieve their real estate goals.

With a focus on fostering a culture of success, support, and teamwork, Property.ca is not just a brokerage; it's a community of passionate individuals dedicated to elevating the real estate industry. We prioritize continuous growth and stay ahead of industry trends to provide innovative solutions and services. Whether it's navigating complex market conditions, embracing technological advancements, or delivering top-notch customer service, Property.ca Real Estate Brokerage is at the forefront of shaping the future of real estate experiences in Canada.

About the Role

We are looking for a highly organized and process-driven Operations & Sales Assistant to support our growing team. This role is ideal for someone with experience in operations, process optimization, and systems creation, who thrives in a fast-paced environment and is eager to improve efficiency across multiple departments. The ideal candidate will take ownership of operational workflows, streamline onboarding / offboarding processes, and enhance reporting and administrative functions to support our agents and leadership team.

Whats Involved

Operational Process & Systems Management

Evaluate, document, and refine onboarding, offboarding, and agent support processes to improve efficiency.
Create and implement standard operating procedures (SOPs) for key administrative and sales support functions.
Optimize use of technology tools such as Trello, Follow-up Boss, Broker Wolf, DotLoop, and CRM systems to enhance workflow automation.

Agent Support & Onboarding

Conduct individual training and orientation sessions for new agents.

Manage all aspects of agent onboarding (all branches), including paperwork, TRREB and RECO applications / transfers, and account setups (Google, DotLoop, CRM).

Initiate follow-up processes for managers and agents to ensure smooth transitions.

Oversee Broker Wolf deal processing setup for all new agents.

Agent Offboarding

Manage all administrative aspects of agent departures, including paperwork processing and account closures.

Ensure a seamless transition by following structured offboarding procedures.

Administrative & Sales Support

Maintain a Weekly Agent Report tracking recruiting, incoming, and outgoing agents.

Manage the Distillery Training Calendar, scheduling workshops and training sessions.

Facilitate lead transfers for call sessions across all branches.

Oversee and respond to group inboxes (e.g., , ).

Generate and distribute sales reports to the Senior Leadership Team (SLT) as needed.

Provide sales data to the Marketing team upon request.

Event & Meeting Coordination

Track and coordinate annual agent awards.

Order food for meetings, workshops, and training sessions.

Schedule and manage meeting bookings for SLT.

Support event planning initiatives for company-wide activities.

Talent Specs

3+ years of experience in operations, process management, or systems creation, preferably in real estate, professional services, or a related field.

Experience using Trello, Follow-up Boss, Broker Wolf, DotLoop, Google Suite, and CRM systems (or similar platforms).

Proven ability to manage multiple priorities, work independently, and take initiative.

A proactive, solution-oriented mindset with a focus on process improvement.

Strong communication and interpersonal skills to support agents and leadership teams.

Exceptional organizational, analytical, and problem-solving skills.

Strong ability to create, refine, and implement efficient workflows.