Meeting planner Jobs in Toronto, ON

What is the Opportunity?

Aecon Civil is a recognized leader in the market, backed by strong self‑perform capabilities and deep local expertise. We play a key role in building and enhancing infrastructure across Canada, the U.S., and an expanding international footprint improving everyday life through the roads, bridges, tunnels, and transit systems that connect communities. With more than a century of experience and a full suite of integrated services, Aecon is a trusted partner for delivering complex civil projects, including tunnels, transit expansions, airports, ports, highways, and large‑scale site development.

Reporting to the Planning Manager, the Planner supports effective project delivery by developing and maintaining project schedules, tracking progress, and providing reliable schedule analysis to the project team. This role requires strong analytical skills, attention to detail, and close coordination with multidisciplinary teams in a fast‑paced environment.

What You’ll Do Here:

• Performs and/or coordinates, collects, verifies, and integrates the work scope for all entities into the total project plan.
• Reviews the representation of project scope in schedules.
• Develops and maintains all the required project schedules and ensures integrity of data across the entire project life cycle.
• Creation and implementation of key scheduling requirements such as bespoke activity coding, naming conventions, client requirements management protocol, project calendars and resource and plant data libraries.
• Supports resource planning and analysis.
• Forecasts the requirement of various types of resources including labor, materials, and equipment over the course of the project based on work front’s analysis.
• Performs productivity analysis of construction operations and verifies accordingly.
• Establishes productivity basis to be utilized in estimates, as developed in concurrence with construction and reviews labor estimates for reasonableness.
• Prepares required progress reports and dashboards to provide project status updates to all internal and external clients.
• Analyzes schedule variance, float and trending and monitor schedule KPIs.
• Develops progress measurement process and analyze progress and performance data.
• Manages schedule change notices and forecast project impact and Implement corrective action when performance trends deviate from baseline.
• Performs audits on various schedules including those produced by subcontractors, prepare all required output documents.
• Collaborates with all cross functional teams to maintain, add, or modify the schedule data and plans.
• Supports schedule 5D integration process with the 3D model and cost and report the outputs which includes cash flow and sequence simulations.
• Creates and maintains a collaborative culture and environment that is open, inclusive and respectful.
• supervise, develop and mentor project controls personnel (i.e. Project planners and planning coordinators).

What You Bring to the Team:

• Undergraduate degree in Business, Engineering, or equivalent experience.
• 5 - 7 years planning experience in civil infrastructure major projects.
• Proven experience and ability in planning, scheduling and managing complex projects.
• Proven problem solver with sound judgment who accepts ownership and accountability.
• Expert level knowledge of project Planning and Scheduling software which may include Primavera P6 & TILOS.
• SAP, Hard Dollar, PowerBI, and Synchro knowledge will be an asset.

Reason for Vacancy: Replacement

Pay Range: $80,000 - $100,000

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.