Integration manager Jobs in Vancouver, BC

A unique time and place in health care philanthropy

Join one of British Columbia’s preeminent foundations driving a comprehensive campaign for transformational giving to support innovative, compassionate care across Providence and across British Columbia.

Annual Salary Range: Range $83,000 to $110,000. Expected Hiring Range $90,000 to $100,000
Employment Type: Permanent, Full-Time
Location: Office
Reports to: Chief of Staff
Benefits: Extended Health Benefits and eligibility to participate in the BC Municipal Pension Plan

Role Overview
The Office Manager is responsible for ensuring the smooth day-to-day operation of the office and serving as the primary point of contact at reception. This role creates a welcoming, organized, and efficient workplace by managing office facilities, supplies, shared spaces, and administrative coordination. The Office Manager plays a key role in supporting staff, visitors, and external partners while maintaining a professional and functional office environment.

In addition, this role provides governance and Board administration support, ensuring effective coordination of Board and Committee activities in alignment with established governance standards and Bylaws.

Key Responsibilities
Reception & Front-of-House
• Serve as primary receptionist, welcoming visitors and managing calls, inboxes, mail, and courier services.
• Oversee office access, key distribution, and basic security coordination.
Office Operations & Facilities
• Manage daily office operations to maintain a clean, organized, and functional workspace.
• Liaise with the building manager and vendors to coordinate maintenance, repairs, service calls, and equipment upkeep.
• Prepare and reset meeting rooms and shared spaces; identify improvements to office systems and workflows.
Supplies, Inventory & Workplace Experience
• Manage procurement and inventory of office, kitchen, and branded supplies.
• Maintain shared spaces and support onboarding logistics, internal meetings, and staff events.
Administrative Support
• Maintain vendor and office records and provide general administrative support to HR and Operations.
• Identify and implement improvements to streamline administrative processes and enhance workplace functionality.
Board Governance Responsibilities
• Serve as Recording Secretary to the Board Committees, preparing draft minutes and maintaining governance records.
• Coordinate Board and Committee meetings, including scheduling, preparation and distribution of materials, action tracking, and governance portal administration.
• Prepare draft governance materials (agendas, briefing notes, reports) in alignment with established standards.
• Maintain governance documentation, including the Board calendar, Board Portal, document repository, Risk Register records, and privacy governance documentation.
• Coordinate administrative and logistical arrangements for the AGM, annual Board retreat, and Board Dinner, and administer membership records in accordance with the Bylaws.
• Provide administrative support to the Associate Director related to privacy inquiries and policy compliance follow-up.
Participate in process improvement initiatives and perform additional related duties as required.

Qualifications & Experience
• Successful Completion of a Bachelor’s degree in Business Administration, Public Administration, Governance, Communications, Law, or a related field; or an equivalent combination of education and experience acceptable to the employer, required.
• Minimum 3–5 years’ experience in governance administration, board support, corporate records management, office administration, or a related field, preferred.
• Demonstrated experience supporting senior leadership, Boards of Directors, or Committees, including meeting coordination and minute taking, an asset.
• Minimum 2+ years of experience in office management, reception, or administrative operations.
• Strong organizational and time management skills, with the ability to manage multiple priorities and deadlines simultaneously, required.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office and comfort learning governance portals or document management systems.

As a not-for-profit foundation entrusted with donor funds and community partnerships, the successful candidate must complete and pass a criminal background check prior to commencing employment.

To submit your application, please email your resume with cover letter to SPFcareers@phc.caindicating the job title "Office Manager" in the subject line.

About St. Paul’s Foundation
St. Paul’s Foundation raises funds to support patients, residents, caregivers, and families at St. Paul’s Hospital and at Providence Health Care’s 19 sites across BC. Our generous donors are an essential part of Providence Health Care’s mission to deliver compassionate care, innovative research, and world-class medical training and education.

As we look back on our 130-year history – and forward to our future in the new St. Paul’s Hospital at the Jim Pattison Medical Centre – we are ready to further push the boundaries of innovation, research, and patient-centred care for the people of British Columbia and beyond. Truly, our mission and the support of our community have never been more important.
www.helpstpauls.com

All Candidates Are Welcome
Diversity, equity, and inclusion are essential to creating a great workplace. At St. Paul’s Foundation, we are fully committed to building a strong and representative team. To that end, we especially encourage applications from members of all communities who are disadvantaged on any grounds under the BC Human Rights Code, including people of colour, people of all genders and sexualities, people with disabilities, and Indigenous Peoples, who, as a result of colonization, are under-represented in positions of economic, social, and political influence and leadership.

Thank you for your interest in working with St. Paul’s Foundation. Only candidates short-listed for interviews will be contacted.