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Executive assistant Jobs in Whitchurch-Stouffville, ON

Last updated: 1 day ago
  • Promoted
Executive Assistant

Executive Assistant

Matrix360 Inc.Greater Toronto Area, Canada
CA$75,000.00–CA$85,000.00 yearly
Matrix360 is a social impact business helping to build the commercial real estate and development (CRED) industry – an industry responsible for creating and building our cities and communities.For ...Show moreLast updated: 3 days ago
executive assistant

executive assistant

Millie Financial LTDStouffville, ON, CA
CA$36.50 hourly
Permanent
Heures de travail : 35 to 40 hours per week.Establish and co-ordinate administrative policies and procedures.Analyze incoming and outgoing memoranda, submissions and reports.Prepare and co-ordinate ...Show moreLast updated: 30+ days ago
  • Promoted
Medical Oncologist

Medical Oncologist

Medical AssistantON, Canada
CA$350,000.00–CA$400,000.00 yearly
The Department of Medicine at Sunnybrook Health Sciences Centre (SHSC), in conjunction with the Temerty Faculty of Medicine at the University of Toronto, is seeking a full-time Academic Medical Onc...Show moreLast updated: 22 days ago
  • Promoted
Executive DirectorChief Executive Officer CEO

Executive DirectorChief Executive Officer CEO

destinationone ConsultingMarkham, Ontario, Canada
Full-time
Consulting &...Show moreLast updated: 30+ days ago
  • Promoted
Account Executive

Account Executive

Sales Talent AgencyGreater Toronto Area, Canada, Canada
CA$140,000.00 yearly
Our client is a dynamic private organization that has been at the forefront of providing essential workplace occupational health services to private and public-sector organizations throughout Ontar...Show moreLast updated: 17 days ago
Legal Executive Assistant

Legal Executive Assistant

Linds & AssociatesMarkham, ON
CA$60,000.00–CA$72,000.00 yearly
Quick Apply
Legal Executive AssistantPermanent, HybridToronto, OntarioJOB-1644.Our top tier client, a law firm located in the heart of downtown Toronto seeks a Legal Assistant to join its team.In this role you...Show moreLast updated: 30+ days ago
Junior Executive Assistant

Junior Executive Assistant

Kognitive Sales SolutionsON, CA
CA$55,000.00–CA$65,000.00 yearly
Remote
Full-time
Quick Apply
At Kognitive Sales Solutions, we thrive when our people thrive.We’re currently looking for a Junior Executive Assistant to be a supportive force who empowers our senior leadership.The ideal candida...Show moreLast updated: 30+ days ago
Executive Assistant

Executive Assistant

Ontario HealthOntario Health, Ontario
CA$30.45–CA$35.82 hourly
Full-time
At Ontario Health, we are committed to developing a strong organizational culture that connects and inspires all team members across the province. Our vision is that together, we will be a leader in...Show moreLast updated: 30+ days ago
  • Promoted
Executive Assistant Office Manager

Executive Assistant Office Manager

6ixGroupGreater Toronto Area, Canada
CA$42,926.63–CA$76,986.14 yearly
We are seeking a highly organized and proactive Executive Assistant to support our executive team.The ideal candidate will be adept at managing a variety of administrative tasks, ensuring smooth of...Show moreLast updated: 4 days ago
Executive Assistant

Executive Assistant

The Pod GroupGrey and Bruce Counties, ON, CA
Full-time
Quick Apply
ADAPTABLE • DETERMINED • ENTHUSIASTIC • HANDS-ON • STRATEGIC.A youth-based, non-profit charitable organization that is a leading provider of child and youth mental health services in Ontario, dedic...Show moreLast updated: 7 days ago
Executive Assistant

Executive Assistant

York UniversityOntario, Canada
CA$76,118.00–CA$82,632.00 yearly
Full-time +1
The Faculty of Health is committed to creating positive change for our students, our communities, and the world around us through teaching and research excellence to keep more people healthier, lon...Show moreLast updated: 30+ days ago
Executive Assistant

Executive Assistant

Great ConnectionsMarkham, ON
CA$24.00–CA$27.00 hourly
Full-time
Our client, a leading cosmetic and skincare manufacturing company, is seeking an Executive Assistant to join their growing team. Job Type : One-year contract, could be extended and with the possibili...Show moreLast updated: 30+ days ago
  • Promoted
Client Executive

Client Executive

Fathom Talent GroupGreater Toronto Area, Canada, Canada
Permanent
Client Lead - Developing and executing account management plans for public sector accounts.Key Responsibilities : Drive strategic partnerships by implementing a value-based sales methodology that max...Show moreLast updated: 9 days ago
  • Promoted
Executive Assistant - Project Assistant / Operations

Executive Assistant - Project Assistant / Operations

Options Consulting SolutionsGreater Toronto Area, Canada
Full-time
Executive Assistant – Operations, Projects and Presentations.Westend Toronto / Etobicoke - Fulltime.We’re seeking a dynamic, proactive and highly organized Executive Assistant to support a senior exe...Show moreLast updated: 23 days ago
executive assistant

executive assistant

Zhang Law Professional CorporationMarkham, ON, CA
CA$33.65 hourly
Permanent
Compile data to prepare documents.Establish and co-ordinate administrative policies and procedures.Prepare and co-ordinate the production and submission of summary briefs and reports.Meet with indi...Show moreLast updated: 30+ days ago
Senior Executive Assistant, President's Office

Senior Executive Assistant, President's Office

Meridia Recruitment SolutionsOntario
CA$69,764.00–CA$87,205.00 yearly
Full-time +1
Senior Executive Assistant, President’s Office.Department : Office of the President & Vice-Chancellor.Salary Range : $69,764 - $87,205. Since its establishment in 1965 as Algoma University College in ...Show moreLast updated: 30+ days ago
Executive Assistant

Executive Assistant

Warehousing & DistributionMarkham, ON, CA
CA$60,000.00–CA$80,000.00 yearly
Full-time
Quick Apply
Do you love working in a fast pace environment, where you are constantly make meaningful contributions daily? LOVE working with people in a small family like, entrepreneurial environment? Passionat...Show moreLast updated: 30+ days ago
Executive Assistant

Executive Assistant

ParaMedMarkham, Ontario
CA$75,000.00 yearly
Full-time
Supporting the ParaMed executive team, the Executive Assistant will play a critical role in facilitating important company meetings, managing contracts, and supporting business development efforts ...Show moreLast updated: 30+ days ago
  • Promoted
Executive Assistant to President and Chief Executive Officer

Executive Assistant to President and Chief Executive Officer

CAPREIT ApartmentsGolden Horseshoe, ON, Canada
Full-time
We look for individuals who share a passion for excellence in what they do and are genuinely driven to provide above and beyond service. They provide a personalized and extraordinary experience to o...Show moreLast updated: 1 day ago
Executive Assistant

Executive Assistant

Matrix360 Inc.Greater Toronto Area, Canada
3 days ago
Salary
CA$75,000.00–CA$85,000.00 yearly
Job description

About Matrix360

Matrix360 is a social impact business helping to build the commercial real estate and development (CRED) industry – an industry responsible for creating and building our cities and communities.

For more than two decades, Matrix360 has been at the forefront of building great and successful teams. We're not your average talent management company—we are trailblazers committed to building diverse and inclusive workplaces. We partner with organizations that pave the way for business growth and success.

We believe in the uniqueness of every team and organization. Understanding and centering care in everything we do is our priority. We take a human-centered approach, connecting talent with opportunities, advising leaders on equitable policies, and transforming workplace cultures for the better. At Matrix360, we are the champions of diversity and equity in the CRED industry.

We firmly believe in providing equal access and opportunities to all individuals, ensuring accommodation and inclusion in every aspect of employment, services, programs, and activities.

What We Do

We are the go-to authority for shaping the future of the CRED industry. Our expertise guides organizations to create inclusive and thriving workplace cultures.

  • We build teams that inspire, engage, and connect people to work better together.
  • We are invested and committed to advancing equity through talent management and workplace culture.
  • We are about growth in all facets : people, possibilities and profits.
  • We align our work with working toward the achievement of the UN Sustainable Development Goals

If you require accommodation or this information in an alternative format at any stage of the search process, contact David Bendea, [email protected] or 416 703 3400 extension 2300.

Executive Administrative Assistant

We are seeking an experienced Executive Assistant to join our client’s team in their Toronto office. Reporting directly to the President, this position provides primary support to them while occasionally supporting other members of the Senior Leadership Team. The Executive Assistant will play a key role in delivering executive-level administrative support and operational coordination.

This position entails complex administrative and project support duties, including scheduling and correspondence, managing executive priorities, preparing materials for meetings, and assisting in the execution of leadership initiatives. The role requires an efficient, proactive, and highly organized professional who serves as a key liaison for leadership, streamlining workflow and improving overall productivity.

The successful candidate will thrive in a fast-paced, dynamic environment, working closely with internal teams and external stakeholders to facilitate executive priorities, optimize workflow, and enhance leadership effectiveness. The ideal candidate is detail-oriented, adaptable, and skilled in problem-solving, with strong discretion in handling confidential matters.

Salary for the role is between $75,000 – $85,000, based on industry experience and exposure, plus benefits, and 4 weeks' vacation. The role offers a hybrid work environment (3 days per week in-office), flexible hours, a collaborative and team-first corporate culture, and ample opportunities for career advancement and professional growth. Our client is an advocate for diversity and recognizes the value of leadership.

Responsibilities

  • Provides professional support primarily to the President and occasionally to the Senior Leadership Team.
  • Monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms, and arranges for resources and other requirements in support of efficient meeting facilitation.
  • Assists in project initiation, proposals, and budget letters, as well as ongoing project tracking.
  • Assists in drafting, editing, and distributing communications, reports, presentations, policies, and procedures.
  • Assists in reviewing and consolidating input on draft materials from senior management.
  • Leads the coordination and implementation of corporate and department events.
  • Supports the coordination and implementation of team meetings and corporate events, including minute-taking, procurement of rental facilities, and organization of catering.
  • Supports the coordination and implementation of external meetings.
  • Builds and maintains effective relationships with internal and external stakeholders.
  • Arranges for the signature of documents, maintains filing (electronic and paper), and updates electronic databases.
  • Provides professional and expert communication via phone and email.
  • Identifies operational challenges and proposes effective solutions to enhance executive efficiency.
  • Arranges travel and accommodations as needed.
  • Other duties as required.
  • Qualifications

  • Minimum of seven years of experience in an administrative position, with a portion of it supporting senior leadership.
  • Experience in a legal, consulting, or professional services firm is preferred.
  • Post-secondary degree in business administration, communications, or a related field (or equivalent experience).
  • Proficiency in MS Office365 applications, Outlook, Microsoft Teams, Zoom, and Webex.
  • Strong verbal and written communication skills, with experience drafting executive-level correspondence, presentations, and reports.
  • Ability to deliver on commitments and manage multiple deliverables within tight timelines.
  • Collaborative attitude with the capacity to adapt to changing priorities and support multiple tasks as needed.
  • Highly organized with strong attention to detail and discretion in handling confidential matters.
  • Thrives in a fast-paced and dynamic environment, bringing a proactive and professional approach.
  • Friendly and professional demeanor with a positive attitude and team-oriented mindset.
  • By providing us with a copy of your resume and any subsequent personal information directly, you understand that it has been furnished with your consent for the purpose of possible disclosure to our client, who has agreed to comply with our Privacy Policy and Confidentiality Policy. We will only disclose your personal information to clients with your prior knowledge and consent.

    Matrix360 believes in and continuously operates from the highest search and talent management ethics level. We continue to respect the privacy and confidentiality of the personal information provided to us. We are committed to guarding your information securely and managing it per our legal responsibilities wherever we operate, including the Personal Information Protection and Electronic Documents Act ("PIPEDA") in Canada.

    For more information on our Privacy and Confidentiality Policies please contact : David Bendea, Director Partnerships & Engagement : [email protected] or 416.703.3400 extension 2300.

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  • We Believe People are the Bridge to Profits and Possibilities