Event planning Jobs in Whitchurch-Stouffville, ON

EVENT MANAGER

LOMA Marketing Agency – GTA

Title : Event Manager

Location : Toronto, Ontario / GTA

Reports to : Founder & President

About Us :

LOMA Marketing Agency provides superior event-marketing management services for ambitious and forward-thinking companies. Proudly woman-owned, our core strength is our people; a diverse team of industry experts who understand that the best events are about more than throwing a great party—they are opportunities to build brand awareness, generate new business, engage with your customers and prospects and celebrate employee and company milestones. As a trusted partner, we become an extension of our client’s team, creating comprehensive plans that align with the strategic, creative, and experiential goals of their organization, delivering exceptional results every time.

Scope :

Under the direction of the Founder & President, the Event Manager will lead and contribute to projects for various client accounts of varying scope. The manager will also be responsible for general event and administrative support.

Job Responsibilities :

• Supporting the strategic design and development of client programs, including (but not limited to) project ideation and management, budget management, event logistics, venue and vendor sourcing, contract negotiation, registration, content and creative, onsite execution, post-event surveys and de-briefs, etc.
• Assist in the creation of proposal documents and event briefs.
• Managing the registration support hotline, via phone and email, to assist event attendees with all inquiries.
• Executing attendee courtesy call campaigns to ensure event details are communicated.
• Support the research, evaluation and procurement of any required event vendors ranging from décor to onsite registration systems to entertainment, among others.
• Post-event reconciliation and analysis of budgets, event attendance and other key metrics in preparation for debrief presentations.
• Assisting with the scheduling, note-taking, and note distribution for client planning meetings as required.
• Comfortable leading client meetings and / or presenting to key stakeholders etc.
• Using Microsoft Office products and Google Docs to create templates, planning & tracking documents, reconciliation documents and summaries.
• Onsite event management and execution including logistics documents, schedules, registration, set-up, tear-down, venue and vendor management, production, food and beverage, etc.
• Additional administrative duties such as maintaining onsite event supply inventory, answering and directing phone calls, managing couriers and shipments as required and other general event and office support.
• Regular cuddles and playtime with our Chief Cuddle Officer ;)

About You :

Qualifications :

Physical Demands, including environment :

Hybrid Arrangement : This position will spend 1-2 days in office (Monday & Wednesday) and the rest (Tuesday, Thursday, Friday) working from home.

Target Start Date : March 17, 2024

Compensation : Commensurate with experience.