Executive assistant Jobs in Devon, AB

Overview

Performs a variety of Administrative duties necessary to support Operations and Human Resources. Performs duties of a routine, complex, and confidential nature, requiring exercise of initiative and judgment.

Key Responsibilities

Primary duties may include, but are not limited to:

• Answers phone for site, coordinates arrival and departure of employees, visitors and vendors within assigned facility
• Processes invoices for prompt payment. May be required to process expense reports.
• Preparing training packets for end users/clients
• Reviewing job packets from Project Managers to ensure completion
• Data Entry
• Supports all employee relations events in assigned facility or region ensuring compliance to HR values and TDW culture such as company sponsored holiday events
• Assist with facility management when required
• Will coordinate all HR responsibilities associated with TDW's employee on-boarding program for new hires in assigned region or business line.
• Utilizes Workday HRMS to upload employee documents as needed and submit tasks for entry to HRIS
• May assist in the preparation and composition of offer letters, and other business correspondence as requested.
• Serves as a resource to employees to provide solutions and answer questions on various HR programs such as HR policies and procedures, benefits, events etc.
• Provides administrative support for various HR programs such as Surveys, Questionnaires, etc.
• Exercises initiative and judgment in determining action to be taken on routine and non-routine matters with respect to urgency, confidential status, and importance.

Experience

• Diploma in HR or other business-related discipline preferred. High school diploma required.
• Minimum of 3 - 5 years' administrative assistant experience required.
• 1-3 years of HR Coordination experience an asset.
• Experience preparing reports and using excel is required.