Executive administrative assistant Jobs in Waterloo, ON

Categories : Administration, CEO & Executive

Active is seeking a highly organised and proactiveExecutive Assistantto support our Managing Director in a dynamic, fast-paced environment. This full-time role is based in Waterloo NSW and offers the opportunity to work closely with top-level leadership, contributing to the smooth operation of our business.

The Opportunity :

As the Executive Assistant to the Managing Director, you will play a pivotal role in supporting the smooth and efficient operation of executive functions. You’ll be responsible for managing complex calendars and travel arrangements, coordinating high-level meetings and events, and providing confidential administrative support to the Managing Director and Senior Leadership Team members as required. Your ability to anticipate needs, communicate effectively, and maintain discretion will be key to thriving in this fast-paced and dynamic environment.

Key Responsibilities :

• Manage calendars, schedules, appointments and travel arrangements for the Managing Director and Senior Leadership team members.
• Communicate on behalf of the Managing Director as required.
• Prepare and edit correspondence, presentations, reports, and other business documents.
• Consolidate and distribute all Board reports to Board members.
• Arrange meetings and take minutes for all Board meetings and sub-committees.
• Organise, record, transcribe, and distribute meeting minutes with accuracy and confidentiality.
• Act as a key liaison between executives, employees, clients, and external stakeholders.
• Monitor and manage incoming communications, ensuring timely and professional responses.
• Organise and coordinate meetings and events including catering and vendor management.
• Run occasional errands such as visiting the post office or collecting supplies.
• Manage the company Services Awards Program.
• Collaborate with internal staff at all levels.

Why choose Active?

What we need from you :

For any further enquiries regarding the role, please contact Sam Hansen at samh@active.com.au

About Active

We are a family and Australian owned company. The Active group consists of several companies designing, building and hiring heavy equipment, servicing and maintaining heavy vehicles and equipment, consulting services and arboriculture services. Active Tree Services a vegetation management company is Australia’s largest provider of arboriculture, vegetation management and consultancy services. We service and advise major cities, governments, and utility companies across Australia, to help keep our environment safe and green.

At Active, we have a proven track record of nurturing our people, equipping them with the skills and qualifications to succeed. Through traineeships, apprenticeships, and internal development, our team members can grow, thrive, and advance across and through our organisation. Join Active and you will have a clear path to success.

Make Australia your office and apply NOW!

Advertised : 04 Jul 2025 AUS Eastern Standard Time

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Executive Assistant

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