Entry level administration Jobs in Ottawa, ON

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Posting Reason:

Replacement of a regular position

Job Type:

Employee

Anticipated Duration in Months (for contracts and temporary assignments):

N/A

Job Family:

Academic Administration

# of Open Positions:

1

Faculty/Service - Department:

BÉPC/BÉS Opérations

Campus:

Simard Hall

Union Affiliation:

SSUO

Date Posted (YYYY/MM/DD):

2026/04/30

Applications must be received BEFORE (YYYY/MM/DD):

2026/05/11

Hours per week:

35

Salary Grade:

SSUO Grade 08

Salary Range:

$64,865.00 - $81,935.00

Position Purpose:

Reporting to the Senior Advisor, Program Management, serves as a first point of contact for students by receiving, acknowledging, anticipating and responding to various student requests and by ensuring above average client service in order to attract, retain and maintain the student population rate in all programs of study. Execute administrative tasks, such as evaluating requests, making recommendations, approving certain requests and providing follow-ups with students, colleagues and other faculties. As an ambassador for the University and the Faculty, attend graduation ceremonies and various events to promote the University of Ottawa and the Faculty’s services.

In this role, your responsibilities will include:

Academic Development and Student Retention

• Assess student needs: Evaluate student needs by analyzing, identifying, interpreting and translating student needs to determine which policies and procedures need to be activated.

• Plan interventions: Support the planning process for student interventions by providing a diagnosis and recommendations to address student issues.

• Execute interventions: Assist to the implementation process by providing relevant information to inform the approach for each intervention.

• Follow-ups: Perform follow-ups for student files to facilitate meeting administrative and academic timelines.

Operations Management

• Course selection and registration application process: Serve as a first point of contact for students by receiving and acknowledging student requests for course selection and registration. Determine the eligibility of the request. Based on eligibility, approve course selection for first year students and special students and perform the necessary steps to finalize requests.

• Course offer: Coordinate the course selection process such as maintaining course sequences, ensuring the course schedule is available on SIS and reconciling enrolment limits (ex. classroom capacity versus registration and demand rates) and necessary activities related to these enrolment limits. Ascertain that follow-up actions are initiated within defined timelines to increase positive student experience. Establish and maintain the list of courses available to students with special needs and distribute to relevant offices and individuals.

What you will bring:

• Knowledge of administration usually acquired through postsecondary studies and several years of experience in a similar role.

• Knowledge of academic programs at the high school, college, undergraduate and postgraduate levels

• Knowledge of and experience interpreting, communicating and applying procedures, policies and methods

• Experience researching and analyzing data as well as creating administrative and statistical reports

• Experience in problem solving and decision-making

• Experience providing client service

• Experience implementing strategies and activity plans for students

• Experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access), word processing, Windows and Internet

• Capacity to deal with conflicting priorities and respect strict deadlines in a fast paced environment

• Organizational and analytical skills, excellent judgment and attention to detail

• Listening skills and strong work ethics

• Bilingual – French and English (spoken and written)

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Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.