Job descriptionAre you a highly organized professional with a sharp eye for detail and a passion for technical analysis? Randstad Operational is seeking a dedicated Sales Administrator to join a leading and long-established bus distributor at their facility in Brantford, Ontario. This permanent, full-time position is ideal for an individual who thrives in a manufacturing & logistics environment and enjoys the complexity of coordinating high-value vehicle specifications. As a Sales Administrator, you will play a critical role in the heart of the business, acting as the primary administrative support for a team of road-based sales representatives who rely on your expertise to deliver accurate and timely quotes to their clients.
This Sales Administrator role is far more than simple data entry. You will be tasked with analyzing representative requests by consulting technical blueprints and assessing the feasibility of various vehicle customizations, such as specialized seat placements or door configurations. In the fast-paced manufacturing & logistics sector, your ability to maintain a strong sense of urgency while ensuring 100% accuracy is vital; a single error in confirming a feature can result in significant financial consequences. You will also be responsible for producing price requests, submitting external bids to municipalities, and coordinating work with various subcontractors.
Beyond the technical requirements, our client is looking for a "sunshine yellow" personality—someone who is positive, bubbly, and deeply customer-oriented toward the internal sales team. You will work closely with the Sales Director in a supportive, non-stressful office atmosphere characterized by low turnover and a sense of family closeness. Working with an experienced team, you will benefit from a comprehensive crossover period and extensive training to ensure your long-term success.
Advantages
• Competitive annual salary ranging between $70,000 and $75,000.
• Generous vacation policy starting with 3 weeks, plus 6 additional days off provided by the company.
• Company-wide shutdown between Christmas and New Year's Day.
• Comprehensive insurance plan including medical, vision care, and life insurance.
• Long-term and short-term disability insurance coverage.
• RRSP matching program to support your long-term financial future.
• Tuition reimbursement program to encourage ongoing professional development.
• Wellness program and Employee Assistance Program (EAP).
• Stable work environment with very low turnover and internal growth opportunities.
• Free on-site parking at the Brantford office.
Responsibilities
• Analyze detailed requests from sales representatives and respond to calls for tender in collaboration with the designated representative.
• Submit accurate bids on vehicles, including bodies and chassis, after a thorough review of all available options and specifications.
• Complete competitive allowance (CA) requests for government institutions or high-volume clients when required.
• Produce and manage price requests to be submitted to external suppliers for specialized features such as air conditioning or 4x4 conversions.
• Request and review floor plans for specific tenders and minibus shells to ensure technical feasibility.
• Submit discount requests and track vehicle counts alongside discounts received from various suppliers.
• Update tenders with new pricing and vehicle specifications to provide sales representatives with current information.
• Create and manage new orders within the WEB order system and the Odoo ERP/CRM platform.
• Allocate vehicles to representatives with confirmed dates and monitor supplier vehicle reports daily.
• Coordinate delivery delays and vehicle movements between suppliers, representatives, and various locations.
• Coordinate complex transactions with subcontractors for vehicle customizations.
• Support the department's continuous improvement and strategic planning initiatives within the manufacturing & logistics framework.
Qualifications
• College diploma in administration or a related discipline.
• 5 years of experience in a similar Sales coordinator or administrative support role an asset.
• Proven experience with ERP and CRM systems; experience with Odoo is a significant asset.
• Background knowledge of engines, cars, or trucks is beneficial.
• Ability to work 100% on-site for a 40-hour work week in Brantford, ON.
• Successful completion of a criminal record check and a financial/credit check.
• Exceptional attention to detail with the ability to perform complex technical analysis of vehicle specifications.
• High level of system agility, particularly with ERP and CRM software such as Odoo.
• Strong proficiency in Microsoft Office, with a confirmed ability to navigate and utilize Excel for data tracking.
• Excellent verbal and written communication skills to maintain relationships with internal sales teams.
• Resourcefulness and the ability to take initiative in a moderately paced but urgent environment.
• Strong interpersonal skills and a "customer-oriented" approach toward supporting the sales team.
• Ability to read and interpret blueprints or floor plans to assess customization feasibility.
Summary
How to Apply?
- Apply online at Randstad.ca today
- send your resume by email to jovana.manojlovic@randstad.ca and all qualified candidates will be contacted
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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