Admin Jobs in Thornhill, ON

About Organic Traditions

Organic Traditions is a Canadian family-owned and operated, certified B Corp, health food company established in 2001 on a mission to nourish people with the world's most nutrient-dense superfoods. We're a growing, fast-paced, entrepreneurial organization where individuals make huge impact, using their initiative and creative skills to help take our established organic health food brand to the next level.

The Opportunity

We're on a growth trajectory, adding a People and Culture Specialist to the team to act as the operational engine of our People function and the day-to-day heartbeat of our office. Reporting to the Director of People & Culture, you will drive the administration, coordination, and employee experience work that keeps our team running -- from recruiting kick-off through onboarding, employee records, internal communications, engagement events, and the everyday office and hospitality details that make our space a place our team enjoy.

This is a high impact, hands-on role for a detail-oriented, service minded HR professional who genuinely enjoys both the people side and the practical side of running an organization. You will be the first point of contact for employees on routine People matters, the steward of our employee records, and the planner behind our culture moments.

About the Role

Recruiting Coordination

• Post approved roles, manage the Rippling ATS, and keep every active pipeline current
• Screen resumes and run first round screening interviews using structure guides from hiring managers and the Director
• Schedule interviews across stakeholders and keep candidates informed with timely, respectful communication at every stage
• Coordinate reference checks and pre-employment requirements as needed

Onboarding

• Own onboarding end-to-end for salaried and hourly hires, from offer acceptance through the 90-day check-in
• Coordinate Day One logistics, new-hire orientation, and mandatory training (WHMIS, AODA, Workplace Violence and Harassment, GMP/food safety)
• Run 30-, 60-, 90-day check ins and share themes and improvement ideas with the Director

People Admin & Records

• Maintain accurate, confidential employee records in Rippling, along with the org chart and employee director
• Support performance review cycles and offboarding, triaging sensitive matters to the Director

Communications & Team Support

• Serve as the first point of contact for routine People questions, triaging sensitive matters to the Director
• Produce the monthly newsletter and People & Culture announcements in our brand voice
• Keep the handbooks, policy library and team resources current

Culture & Engagement

• Relaunch and chair the Culture Committee, building an annual calendar of events and recognition moments
• Plan and run company events within budget, from town halls to the holiday party
• Track participation and feedback to shape future programming

Office & Operations

• Keep the office, pantry, and supplies running smoothly, and track office budgets monthly
• Maintain People & Culture SOPs and support ad-hoc projects as the team grows

Who you Are

• 2-4 years of progressive HR, Talent Acquisition, or People & Culture experience -- including hands-on recruiting coordination, onboarding, and HR admin
• Experience working with a variety of employee types and/or within CPG considered a strong asset
• Demonstrated ability to manage high-volume coordination across multiple concurrent priorities with accuracy and follow-through
• Working knowledge of the Ontario Employment Standards Act, 2000 (ESA), AODA, Workplace Violence & Harassment, and Occupational Health & Safety Act fundamentals
• Strong written communication skills -- comfortable drafting newsletters, announcements, and employee-facing content
• Excellent organizational skills, attention to detail, and proven discretion handling confidential employee and compensation data
• Proficiency with MS Office (Outlook, Excel, Word, PowerPoint)
• Experience with HRIS and ATS tools; working knowledge of Rippling considered a strong asset
• Experience with written internal-communications, newsletters, or employee-facing content whether via email or Slack
• Event planning experience -- internal company events, social committees, or recognition programs
• Office management; managing and tracking inventory, ordering supplies, liaising with IT, maintaining tidy resource storage

Why Work With Us

💲 $55,000 - $62,000* base salary, commensurate with experience

❤️🩹 Comprehensive Health Benefits – we’ve got you covered for medical, paramedical, dental, vision benefits, and beyond!

🏡 Hybrid Work Model – find your flow working a mix of both remote and in-office days

🏝️ Flex Paid Time Off – plenty of paid time off for vacations, illness, personal needs (including a paid day off reserved for your birthday!) and an annual week-long holiday closure in December

☀️ Summer Hours – adjust your schedule to make the most of those longer, sunnier Fridays during the summer months

⚖️ Core Hours – flexible work hours to match your lifestyle – shape your workday around your life, not the other way around

🍵 OT Products – annual credit to stock up on your go-to’s and discover new favourites

📖 Professional Development — support for your career progression – whatever that may look like -- including support toward CHRP designation through HRPA Ontario

*This is the anticipated salary range for this position. The actual salary offered will carefully consider a few factors including your skills, qualifications, experience, and location.

Equal Opportunity Employer: We welcome applications from all qualified candidates. At OT we are committed to employment equity and providing an inclusive workplace free from discrimination and harassment. We provide accommodation throughout our recruitment process for applicants with disabilities or other needs protected under the Ontario Human Rights Code. Please contact our People & Culture team if you require accommodation during the application or interview process.

AI Statement: Organic Traditions does not use AI to screen, assess, or select candidates. All applications are reviewed by a member of our hiring team, and interview decisions are made by real people, not algorithms. We're committed to giving every candidate fair and personal consideration throughout our recruitment process.

The pay range for this role is:
55,000 - 62,000 CAD per year(North York)

Compensation details: 55000-62000 Yearly Salary

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